Touring Coordinator - Production (Global Touring)

AEG Worldwide•Nashville, TN

About The Position

The Touring Coordinator supports the operations of the touring department by maintaining office systems and correspondence, distributing tour information to relevant departments, maintaining venue, artist, and tour databases, and conducting research to keep those databases current. The coordinator may also support department projects such as developing potential tour designs and offers, coordinating tour budgets, routing tours, and executing venue deals. The role builds routing for assigned tours and creates realistic schedules for production crews. It involves coordinating with venues about availability, submitting routing for approval, reviewing ticket audits, and helping ensure production needs are met. The coordinator also conducts tour-history and ticket-price research, prepares presentations and reports, maintains contact and deal information, and works with accounting on budgets and department expenses. Additional duties may include assisting with show settlements and ticketing on the road, recruiting and supervising interns, preparing expense reports, planning travel, and building financial models and projected budgets.

Requirements

High school diploma or equivalent.
0–2 years of related work experience.
Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Adobe Acrobat.
Excellent interpersonal and customer service skills.
Detail-oriented, with a commitment to advancing in the music industry.
Strong written and verbal communication skills and the ability to take direction and work as part of a team on large-scale touring events.
Knowledge of accounting principles and previous experience building financial models.
Ability to work a flexible schedule that may include nights, weekends, and holidays as tours permit.
Strong analytical and organizational skills.
Knowledge of the music industry.
Positive attitude and ability to take initiative.

Nice To Haves

BA/BS degree in accounting/finance, legal, logistics, or a related area.

Responsibilities

Organize department operations and procedures, control correspondence, maintain filing systems and contacts, process supply requests, schedule meetings, and coordinate systems and equipment procurement and repairs.
Build routing for assigned tours and create realistic schedules for production crews.
Contact venues to compare availability with artist availability and submit routing for approval so contracts can be executed.
Review ticket audits to ensure tours remain on budget.
Help meet production needs and requests for the artist and management team's stage, lighting, and sound vision.
Conduct tour research, retrieve tour histories from the internal booking system, and compile ticket-price comparisons and similar research.
Create presentations and operational reports for supervisor review and analysis.
Liaise with potential partners, sponsors, and co-promoters and maintain databases of tour contacts, venue expenses, and rent deals.
May assist with on-road show settlements and the ticketing department; recruit and supervise interns; prepare executive expense reports; plan travel; and route phone calls.
May build financial models to assess venue-related financial risk and potential tour revenue, and prepare scaling maps and projected budgets.
Work with the accounting department and department heads on budgets, expense reports, and departmental costs throughout the year.