Touring Coordinator - Production (Global Touring)

AEG Worldwide•Nashville, TN

1d•$20 - $28

About The Position

The Touring Coordinator supports the operations of the touring department by maintaining office systems and correspondence, distributing tour information to relevant departments, maintaining venue, artist, and tour databases, and conducting research to keep those databases current. The role may also support department projects such as developing potential tour designs, drafting tour offers, coordinating tour budgets, routing tours, and executing venue deals. The coordinator builds tour routing and realistic production schedules, checks venue availability against artist availability, and submits routing for approval before contracts are executed. The role reviews ticket audits and helps ensure production needs are met for the artist’s stage, lighting, and sound vision. Additional work may include tour research, presentations and reports, maintaining partner and venue information, financial modeling, budgeting, expense reporting, show settlements, ticketing support, travel planning, and intern recruitment or supervision.

Requirements

High school diploma or equivalent; a BA/BS degree is preferred in accounting/finance, legal, logistics, or a related area.
0–2 years of related work experience.
Proficiency in MS Office (Word, Excel, and PowerPoint) and Adobe Acrobat.
Excellent interpersonal and customer service skills.
Detail-oriented, with a commitment to advancing in the music industry.
Strong written and verbal communication skills; able to take direction and work as part of a team to execute a large-scale touring event.
Knowledge of accounting principles and prior experience building financial models.
Able to work a flexible schedule that may include nights, weekends, and holidays as tour schedules permit.
Strong analytical and organizational skills.
Knowledge of the music industry.
Positive attitude and ability to take initiative.

Nice To Haves

BA/BS degree in accounting/finance, legal, logistics, or a related area.

Responsibilities

Organize department operations and procedures; control correspondence; maintain filing systems, department contacts, and meeting schedules; process supply requests; and coordinate systems, equipment procurement, and equipment repairs for employees on the road.
Build routing for assigned tours and create realistic schedules for production crews.
Contact venues to compare availability with artist availability and submit routing for approval so necessary contracts can be executed.
Review ticket audits to help ensure tours remain on budget.
Ensure production needs and requests are met to execute the artist and management team’s stage, lighting, and sound vision.
Conduct tour research, retrieve tour histories from the internal booking system, and compile ticket-price comparisons and similar research.
Create presentations and operational reports for supervisor review and analysis.
Liaise with potential partners, sponsors, and co-promoters, and maintain databases for tour contacts, venue expenses, and rental deals.
May assist with show settlements on the road and support the ticketing department.
May recruit and supervise interns, prepare executive expense reports, plan travel, and route phone calls to the appropriate party.
May build financial models to assess venue-related financial risk and proposed tour revenue; prepare scaling maps and projected budgets.
Work with accounting and department heads on budgets, expense reports, and department costs throughout the year.