Tool Coordinator

Legence•Edina, MN

2d•$30 - $35•Onsite

About The Position

The Tool and Warehouse Coordinator is responsible for accurately tracking, storing, maintaining, repairing, and decommissioning company tools and equipment. The role maintains an organized and well-stocked tool crib, with primary responsibility for the open tool area, and supports daily Tool and Warehouse operations, including order fulfillment, deliveries, inventory management, and workplace safety. The coordinator manages tool and equipment records using Milwaukee ONE-KEY, inspects equipment, coordinates repairs and replacements, and prepares tools and equipment for employees. The position also supports warehouse receiving and shipping, occasional deliveries, building and grounds organization, safety procedures, and administrative tasks such as maintaining Excel billing grids for time-and-material projects. The role works with office personnel, the Sheet Metal Shop Foreman, trade superintendents, and other Tool and Warehouse team members.

Requirements

High school diploma, GED, or equivalent.
Strong written, verbal, and interpersonal communication skills.
Ability to interact professionally, safely, and effectively with employees at all organizational levels.
Strong organizational skills and ability to manage multiple projects and priorities.
Ability to use sound judgment and respond calmly and rationally in difficult or stressful situations.
Proficiency with Microsoft Outlook, Excel, and Word.
Ability to obtain forklift certification and safely operate a forklift in the shop and storage yard.
Valid driver's license and ability to meet company vehicle insurance requirements.
Commitment to maintaining a safe work environment and correcting unsafe conditions and practices.
Ability to lift, carry, and handle items weighing up to 50 pounds.
Ability to load and unload heavy items using pallet jacks, lift gates, carts, dollies, and forklifts.
Ability to stand, walk, bend, reach, and perform physical warehouse duties throughout the workday.
Ability to work safely in warehouse, shop, yard, and office environments.

Nice To Haves

Previous experience in construction, warehousing, tool management, or a construction-related business environment.
Experience supporting electrical, plumbing, HVAC, mechanical, or related construction operations.
Experience with Milwaukee ONE-KEY or a similar tool-tracking system.

Responsibilities

Maintain a clean, organized, and well-stocked tool crib and tool and equipment storage areas, with primary responsibility for the open tool area.
Manage tool and equipment inventory using Milwaukee ONE-KEY and maintain accurate records of purchases, inventory, inspections, repairs, and order fulfillment.
Prepare inventory reports as requested.
Engrave and label new tools according to Gilbert Mechanical standards.
Inspect tools and equipment before fulfilling orders and after items are returned.
Coordinate repair, replacement, or decommissioning of damaged or nonoperational tools and equipment.
Assist with inspecting and tagging ladders and tools in Milwaukee ONE-KEY, and ensure ladders are safely inspected and stored.
Maintain standard jobsite safety kits in preloaded containers.
Prepare tools and equipment for new Service employees and assist with outfitting employees in other trades as needed.
Work with Warehouse Receiving, Shipping, and the Truck Driver Coordinator to receive and fulfill job-related tool orders.
Notify appropriate employees when orders are ready for delivery or pickup.
Assist with loading and unloading tools, equipment, and other materials using pallet jacks, lift gates, carts, dollies, and forklifts.
Make occasional deliveries when drivers are unavailable, need assistance, or additional coverage is required.
Assist with organizing and maintaining the building, grounds, parking lot, and storage yard.
Support safe storage of compressed gases and proper disposal of hazardous materials.
Assist with setting up and taking down chairs, tables, and other materials for office meetings and events.
Create and maintain accurate Excel billing grids for time-and-material projects.
Use Microsoft Outlook, Excel, and Word to support daily warehouse and tool operations.
Maintain a safety-first mindset, identify and correct unsafe conditions and practices, and assist with corrective actions identified during safety audits.
Follow company procedures for safely storing tools, ladders, compressed gases, hazardous materials, and equipment, and help maintain clean, organized, hazard-free work areas.
Communicate professionally with office personnel, the Sheet Metal Shop Foreman, trade superintendents, and Tool and Warehouse team members.
Assist other Tool and Warehouse employees with daily responsibilities and department priorities.
Balance multiple projects and priorities and respond appropriately to changing or urgent needs.
Perform other duties as assigned.