Tool Coordinator

Gilbert Mechanical Contractors•Edina, MN

2d•Onsite

About The Position

The Tool and Warehouse Coordinator is responsible for accurate tracking, storage, maintenance, repair, and decommissioning of company tools and equipment. The role maintains an organized and well-stocked tool crib, with primary responsibility for the open tool area, and supports the Tool and Warehouse team with daily operations, order fulfillment, deliveries, inventory management, and workplace safety. The position also supports warehouse logistics, including receiving and fulfilling job-related tool orders, preparing equipment for employees, and occasionally making deliveries when additional coverage is needed. Administrative work includes maintaining tool-related records and creating and updating Excel billing grids for time-and-material projects. The coordinator helps maintain safe, clean, and organized work areas and communicates with office personnel, the Sheet Metal Shop Foreman, trade superintendents, and Tool and Warehouse team members.

Requirements

High school diploma, GED, or equivalent.
Strong written, verbal, and interpersonal communication skills.
Ability to interact professionally, safely, and effectively with employees at all levels of the organization.
Strong organizational skills and ability to manage multiple projects and priorities.
Ability to use sound judgment and respond calmly and rationally in difficult or stressful situations.
Proficiency with Microsoft Outlook, Excel, and Word.
Ability to obtain forklift certification and safely operate a forklift in the shop and storage yard.
Valid driver's license and ability to meet company vehicle insurance requirements.
Commitment to maintaining a safe work environment and correcting unsafe conditions and practices.
Ability to lift, carry, and handle items weighing up to 50 pounds.
Ability to load and unload heavy items using pallet jacks, lift gates, carts, dollies, and forklifts.
Ability to stand, walk, bend, reach, and perform physical warehouse duties throughout the workday.
Ability to work safely in warehouse, shop, yard, and office environments.

Nice To Haves

Previous experience in construction, warehousing, tool management, or a construction-related business environment.
Experience supporting electrical, plumbing, HVAC, mechanical, or related construction operations.
Experience with Milwaukee ONE-KEY or a similar tool-tracking system.

Responsibilities

Maintain a clean, organized, and well-stocked tool crib and tool and equipment storage areas, with primary responsibility for the open tool area.
Manage tool and equipment inventory using Milwaukee ONE-KEY, maintain purchase and inventory records, and provide inventory reports as requested.
Engrave and label new tools in accordance with company standards.
Inspect tools and equipment before fulfilling orders and after returns; coordinate repair, replacement, or decommissioning of damaged or nonoperational items.
Assist with inspecting and tagging ladders and tools in Milwaukee ONE-KEY, and ensure ladders are safely inspected and stored.
Maintain standard jobsite safety kits in preloaded containers.
Prepare tools and equipment for new Service employees and assist with outfitting employees in other trades as needed.
Work with the Warehouse Receiving, Shipping, and Truck Driver Coordinator to receive and fulfill job-related tool orders and notify employees when orders are ready for delivery or pickup.
Assist with loading and unloading tools, equipment, and materials using pallet jacks, lift gates, carts, dollies, and forklifts.
Make occasional deliveries when drivers are unavailable, need assistance, or additional coverage is needed.
Assist with maintaining the building, grounds, parking lot, and storage yard.
Support safe storage of compressed gases and proper disposal of hazardous materials.
Assist with setting up and taking down chairs, tables, and other materials for office meetings and events.
Create and maintain accurate Excel billing grids for time-and-material projects.
Maintain accurate records of tool inventory, inspections, repairs, and order fulfillment, and use Microsoft Outlook, Excel, and Word to support daily operations.
Identify and correct unsafe conditions and practices, assist with safety-audit corrective actions, and follow company safety procedures.
Help maintain clean, organized, and hazard-free work areas.
Communicate professionally with office personnel, the Sheet Metal Shop Foreman, trade superintendents, and Tool and Warehouse team members.
Assist other Tool and Warehouse employees with daily responsibilities and department priorities.
Balance multiple projects and priorities and respond appropriately to changing or urgent needs.
Perform other duties as assigned.