(TLA) Instructional Operations & Compliance Coordinator

North Wasco County School District 21•The Dalles, OR

1d•Onsite

About The Position

District Focus North Wasco County School District is pleased to announce that we are seeking qualified applicants for the position of (TLA) Instructional Operations & Compliance Coordinator for the 26'-27' school year. This is a 218 day calendar. We are very proud of our District and the teachers, administrators, and support staff that provides the best education possible for the children of our community. Thank you for seeking this opportunity to be part of our team. District Mission: “Educating each student to the highest standards while motivating them to reach their fullest potential and graduating them to be college, career and life ready.” The Gorge Lifestyle: The phrase Gorge Lifestyle alone speaks volumes. Located along the banks of the mighty Columbia River, just 84 miles east of Portland, The Dalles is the eastern gateway to the Columbia River Gorge National Scenic Area. Outdoor enthusiasts find the Gorge to be a perfect environment to pursue wind, snow, and whitewater sports, road and mountain biking, hunting, fishing, hiking, golf and more! Serving as a center of Native American trade for over 10,000 years and the end of the Oregon Trail, history buffs will find the area steeped in history and culture. The Dalles has a quaint and historic small town feel, with a population just over 13,000. Boasting a mere 14 inches of rain annually, The Dalles is home to bountiful agricultural products, including world-renowned cherries, grapes and wheat. It is home to Columbia Gorge Community College, which offers the first wind-power training program in the Pacific Northwest, Google’s Data Center, numerous orchards, vineyards, wineries, craft breweries and a thriving business community. NWASCO Online: www.nwasco.k12.or.us Application Process: All application materials must be submitted electronically, as part of your TalentEd/Recruit & Hire application. Include the following supplemental documents: Complete District Application Letter of interest Current Resume Two (2) recent letters of reference SALARY: $23.80-$27.59 (non-PERS) $25.32-$29.35 (PERS) Job Purpose Statement/s: The Instructional Operations & Compliance Coordinator ensures operational readiness, program compliance, and workflow alignment across federally and state-funded instructional programs. This role removes logistical, administrative, and compliance burdens from teachers, instructional coaches, and school teams so they can focus on direct instruction, student support, and high-impact coaching.

Requirements

High school diploma or general education degree (GED) and five years of progressively more responsible clerical experience, including interactions with students and the public in stressful situations; or any satisfactory combination of experience and training, as determined by the hiring authority preferred.
Knowledge of English, spelling, composition, grammar and punctuation
Knowledge of current office practices and procedures and office management
Knowledge of standard office equipment and machines
Knowledge of record-keeping and reporting procedures
Knowledge of bookkeeping basics
Ability to respond to the public in a courteous and efficient manner
Ability to work collaboratively with co-workers.
Demonstrate proficiency in specific computer software programs, including speed and accuracy in the use of office equipment may be required prior to employment.
Criminal Justice Fingerprint Clearance and employer drug and/or alcohol testing
Valid Driver’s License
Ability to obtain and possess a valid first aid card within three months of employment.
Ability to comprehend, interpret and explain pertinent laws, rules, regulations, policies and procedures.
Ability to read and comprehend instructions, correspondence and memos.
Ability to write reports, business correspondence, school handbooks and procedure manuals.
Ability to effectively present information and respond to questions from individuals or groups.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Ability to make accurate mathematical computations or apply standardized statistical procedures manually or by machine.
Ability to solve practical problems and deals with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Work effectively with and respond to people from diverse cultures or backgrounds.
Demonstrate professionalism and appropriate judgment in behavior, speech and dress in a neat, clean and appropriate professional manner for the assignment and work setting.
Have regular and punctual attendance.
Confer regularly with other licensed staff and immediate supervisor.
Follow all District policies, work procedures and reasonable requests by proper authority.
Maintain the integrity of confidential information relating to a student, family, colleague or District patron.
Cultivate and model a respectful working and learning environment.

Nice To Haves

College Degree (Associate or Bachelor’s Degree preferred).

Responsibilities

Manage centralized purchasing workflows for federally and state-funded instructional materials
Track orders, coordinate receiving, and maintain distribution systems
Maintain inventory tracking for intervention and high-use curriculum materials
Ensure materials are delivered prior to instructional start dates
Operate replacement request system with defined response timelines
Maintain standardized documentation templates for Title I teachers
Monitor required paperwork timelines and submission workflows
Coordinate documentation systems for Schoolwide and targeted programs
Support transition documentation for LTCT reentry students
Maintain organized artifact systems for monitoring and audits
Design and maintain standardized IPT and attendance data packet templates
Compile consistent data reports from existing systems (in partnership with data specialists)
Pre-compile consistent data packets so teachers are not pulling information from multiple systems
Track follow-up actions so intervention decisions lead to timely implementation
Distribute meeting-ready packets prior to scheduled meetings
Track follow-up actions and timeline adherence
Maintain simple dashboards for program-level monitoring
Develop consistent data-sharing workflows between schools
Support smooth transitions between programs and grade levels
Ensure required documentation follows students appropriately
Maintain transition checklists and communication protocol
Track grant timelines and purchasing windows
Provide clear purchasing guidance to program staff
Ensure documentation aligns with allowable use requirements
Coordinate submission of required reporting artifacts
Monitor spend-down timelines for program leads
Submit grant proposals and supporting documents to appropriate funding organizations.
Collect, analyze, and report data on the performance of program activities for grant compliance.
Perform all pre-award and post award grant activities including timelines, compliance reporting, and communication to appropriate staff.