26/27 SY Instructional Compliance & Program Coordinator

Pendergast Elementary School District•Phoenix, AZ

1d•Onsite

About The Position

The Instructional Compliance & Program Coordinator supports the Chief Learning & Innovation Officer (CLIO) and instructional departments by managing compliance requirements, coordinating instructional programs and events, and serving as a liaison with the Arizona Department of Education (ADE) and related agencies. This role ensures that instructional initiatives, state and federal program requirements, and reporting obligations are executed with accuracy, timeliness, and alignment to district priorities. Operating within the district’s enterprise model, the Coordinator reduces operational burden on instructional leaders by organizing systems, tracking deliverables, and ensuring coherence across curriculum, assessment, professional learning, and innovation efforts.

Requirements

AA degree
Minimum of 3 years of experience in program coordination, compliance, or administrative/project management
Demonstrated ability to manage multiple timelines, projects, and priorities with strong attention to detail
Strong organizational, communication, and problem-solving skills
Proficiency with Microsoft Office and/or Google Workspace

Nice To Haves

BA degree, in job-related area
Experience in a K–12 educational setting
Experience with ADE instructional programs, reporting systems, or grants
Familiarity with curriculum, assessment, accountability, or professional learning systems
Experience supporting large-scale initiatives or cross-functional teams
Experience coordinating professional learning or district-level events
Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable

Responsibilities

Coordinate compliance requirements connected to instructional programs (e.g., federal programs, state initiatives, grants, and instructional mandates)
Develop and maintain comprehensive compliance calendars aligned to State agency timelines and instructional deliverables
Track submissions, monitor progress, and ensure timely completion of all required reports and documentation
Collaborate with instructional leaders (curriculum, assessment, professional learning, special programs) to gather, review, and submit required materials
Ensure alignment, accuracy, and consistency of instructional compliance documentation across departments
Plan and coordinate instructional events, including professional learning, curriculum rollouts, compliance trainings, and program meetings
Manage logistics including scheduling, locations, materials, communication, and day-of execution
Ensure alignment of events to instructional priorities and coherence across departments
Maintain a master instructional calendar to prevent conflicts and support strategic sequencing of initiatives
Collaborate with departments to ensure events align with district priorities and are executed with consistency and quality
Support project management of key instructional initiatives led by the CLIO
Develop and maintain trackers, systems, and tools to ensure visibility of progress and deliverables
Coordinate across departments to ensure instructional initiatives are aligned, sequenced, and executed effectively
Identify opportunities to streamline processes and reduce duplication across instructional teams
Draft, organize, and maintain clear documentation related to instructional compliance, programs, and initiatives
Support internal communication to school leaders and staff regarding timelines, expectations, and program requirements
Maintain organized systems for records, submissions, and program materials
Perform such other duties and assumes such other responsibilities as may be assigned by the Superintendent/Designee