Title Assistant

Anywhere Integrated Services•Twin Falls, ID

1d•Onsite

About The Position

The Title Plant Maintenance Specialist is responsible for ensuring the accuracy, organization, and efficiency of a title plant database by regularly updating and verifying property records. This is a companywide role crucial in maintaining the integrity of title searches and supporting the title insurance process. When complex situations arise, the expectation is for self-management with collaboration with peers in addressing issues. If necessary, escalation to Leadership and Title Officers should occur to ensure proper resolution and continuity of operations.

Requirements

Strong attention to detail and organizational skills.
Ability to analyze and verify legal documents.
Knowledge of industry regulations and compliance standards.
Proficiency in computer systems and database management.
Effective communication skills and ability to work collaboratively within a team.
Ability to maintain focus and accuracy while performing repetitive and detail-oriented tasks for extended periods.

Nice To Haves

Prior experience in automating and managing electronic title plants.
Technical knowledge of indexing methodologies and document management systems.
Experience with off-site data backup and security protocols.

Responsibilities

Regularly incorporate new property records, including deeds, mortgages, liens, and other recorded documents, into the title plant database.
Organize and categorize records accurately to facilitate easy retrieval and efficient searches.
Ensure all entries are accurate, complete, and compliant with industry standards.
Operate specialized title plant management software, including features such as image import, indexing, and searching.
Conduct periodic audits of the database to verify data integrity and ensure compliance with established guidelines.
Assist in the automation of historical title plant records, ensuring proper digital conversion and indexing.
Work closely with title officers, examiners, and other stakeholders to provide accurate data for title searches and insurance underwriting.
Ensure proper data backup and security protocols are followed to protect sensitive information.
Perform other related duties as assigned to support team and business needs.
Self-manage and collaborate with peers in addressing complex situations, escalating to Leadership and Title Officers if necessary for proper resolution and continuity of operations.