Title IX/OEO Assistant

Colorado State University•Fort Collins, CO

About The Position

This position provides technical support for interpersonal violence and response programs in the Office of Title IX Programs and Gender Equity and the Office of Equal Opportunity (OEO). Working closely with the Title IX Coordinator or designee, the Assistant supports timely response to and monitoring of reports involving harassment, sexual violence, sexual assault, relationship violence, stalking, discrimination, and retaliation. The role helps improve constituent experience, interactions, and efficiency while supporting compliance with university policies and applicable federal, state, and local laws. The Assistant supports the Title IX Coordinator by documenting Title IX and OEO processes, developing and implementing case-management plans, and revising recordkeeping and documentation methods as needed. The role also provides customer service to people contacting or visiting the office, receiving reports or complaints, and schedules and maintains calendars for the Title IX and Civil Rights Coordinator, Deputy Title IX/Civil Rights Coordinator, and Civil Rights Investigators, considering appointment priorities and office needs. The position follows established procedures and guidelines; deviations require approval from the Title IX Coordinator, who serves as Work Lead and oversees the Interpersonal Violence & Response Programs area. The Office of Title IX Programs and Gender Equity supports the health, safety, well-being, and successful experiences of the university community. It supports community members during complaint investigations; conducts impartial, objective, and equitable investigations of complaints involving sexual assault, sexual misconduct, and interpersonal violence; trains community members on Title IX and responsible-employee reporting obligations and the prevention, identification, and reporting of sexual harassment, sexual misconduct, gender discrimination, and gender-based violence; and connects affected people with university and community resources. The position works with sensitive and confidential information, including information concerning ADA, sexual and relationship violence, and discrimination.

Requirements

Associate’s degree.
At least two years of relevant experience.

Nice To Haves

Experience using Microsoft 365 products, including Outlook and MS Teams.
Familiarity with case-management systems, preferably Maxient, including designing and executing queries.
Familiarity with Clery reporting requirements and tracking.
Familiarity with trauma-informed practices and interviewing techniques for recording pertinent data during investigative interviews.
Familiarity with trauma-informed practices for interactions and communications with parties involved in a process.
Ability to stay current on applicable federal and state laws, regulations, and guidance.
Experience maintaining accurate records in accordance with university policy.
Experience handling confidential and sensitive information.
Bachelor’s degree or higher in a related field.

Responsibilities

Schedule meetings and maintain calendars for the Title IX and Civil Rights Coordinator, Deputy Title IX/Civil Rights Coordinator, and Civil Rights Investigators.
Send follow-up communications and issue notices.
Create case files, including ADA and some OEO/Title IX files.
Update spreadsheets and contact logs.
Assist with Title IX hearings.
Answer phone calls and email.
Take notes during informational and administrative meetings, including ADA, OEO, and Title IX meetings.
Document Title IX and OEO processes and help develop, implement, and revise case-management plans and recordkeeping methods.
Provide customer service to constituents who contact or visit the office or submit reports and complaints.