Title III Grant Project Coordinator
About The Position
Moraine Park Technical College is hiring a part-time Title III Grant Project Coordinator for its Fond du Lac Campus. The position supports implementation and administration of the College’s Title III grant by coordinating project activities, timelines, budgets, performance measures, evaluation, and reporting in alignment with grant objectives and federal requirements. Reporting to the Senior Grants Manager, the coordinator works across instructional improvements, student support redesign, and other grant-funded activities with project leadership, project teams, evaluators, College stakeholders, and external partners. The role tracks progress toward objectives and measurable outcomes and coordinates compliance, reporting, documentation, and continuous improvement throughout the grant period. The position is funded by the Title III grant for five years. It is scheduled for 18.75 hours per week, with flexibility any day of the week during normal business hours Monday through Friday. Limited work from home may be available upon approval, and annual travel to Washington, DC is required. The position is based on the Fond du Lac Campus.
Requirements
- Bachelor’s degree in Business Administration, Public Administration, Education, Organizational Leadership, Project Management, Communications, or a related field.
- At least two years of progressively responsible experience in grant administration, project coordination, program management, higher education administration, compliance, or a related field.
- Experience coordinating multiple projects, deadlines, stakeholders, and deliverables simultaneously.
- Experience collecting, organizing, monitoring, and reporting quantitative and qualitative data.
- Experience preparing reports, correspondence, presentations, and other professional documentation.
- Ability to interpret policies, procedures, regulations, and funding requirements and apply them appropriately.
- Strong organizational and project management skills, with attention to detail and accuracy.
- Effective written, verbal, interpersonal, and facilitation skills.
- Ability to establish and maintain collaborative working relationships with internal and external stakeholders.
- Proficiency with Microsoft Office 365 applications, including Excel, Word, Outlook, Teams, SharePoint, and PowerPoint.
- Ability to work independently, exercise sound judgment, manage competing priorities, and meet established deadlines.
- Ability to work effectively with diverse populations and promote and maintain an inclusive, respectful, and accepting work environment.
Nice To Haves
- Experience with U.S. Department of Education and Labor grants.
- Experience in higher education, workforce development, student services, institutional effectiveness, accreditation, or academic affairs.
- Experience with grant compliance, performance reporting, budget monitoring, and evaluation activities.
- Experience working with cross-functional teams and governance or advisory committees.
- Experience using project management methodologies, software, dashboards, or reporting systems.
- Knowledge of federal regulations, Uniform Guidance, and grant management best practices.
- Project management certification or grant management training.
Responsibilities
- Coordinate implementation of the Title III project through performance monitoring, budget tracking, compliance support, evaluation coordination, reporting, and documentation.
- Coordinate activities among Activity Directors, project staff, evaluators, consultants, and other stakeholders.
- Track project progress, expenditures, deliverables, timelines, and performance measures.
- Maintain grant records, compliance documentation, project files, and supporting materials.
- Collaborate with Purchasing on procurement, contracts, consultants, and expenditures, and support budget activities.
- Meet with project stakeholders to review progress, budgets, performance measures, risks, and milestones, and support follow-up actions.
- Collaborate with the Project Director, Activity Directors, Senior Grants Manager, and Grants Accountant to track compliance, expenditures, and fiscal performance.
- Prepare project updates, dashboards, reports, presentations, and communication materials.
- Support cross-functional collaboration and help address implementation barriers.
- Coordinate Advisory Committee meetings, communications, and documentation.
- Prepare and distribute project performance, status, and budget-monitoring reports, including tracking expenditures against the approved project plan and budget.
- Review progress toward objectives and measurable outcomes and coordinate follow-up actions.
- Collaborate with evaluators and Institutional Effectiveness staff on assessment and continuous improvement.
- Coordinate required funder reports, budget revisions, personnel changes, and other grant submissions with appropriate College departments.
- Draft and coordinate correspondence with funding agencies and external stakeholders for appropriate review.
- Coordinate monitoring visits, audits, evaluations, and other compliance activities.
- Participate in sustainability and institutionalization planning for grant-funded activities and improvements.
Benefits
- Benefits information is available through a linked summary of benefits; specific benefits are not listed in the posting.
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What This Job Offers
Job Type
Part-time
