Title & Cartography Specialist- Assessor's Office (0826)

Coconino County•Flagstaff, AZ

6d•Onsite

About The Position

Under supervision performs administrative work of moderate difficulty; performs related work as assigned. Under general supervision, performs work of average difficulty in facilitating the transfer of ownership via recorded deeds and other legal documents to maintain the Assessor's ownership records. In addition, apprentices with and assists the Cartographer in the maintenance and updating of Assessor cadastral records from legal descriptions, survey notes, and other written materials, using computer and GIS systems; performs related work as required.

Requirements

Four years of progressively responsible administrative or clerical experience
Associate’s degree and three years of progressively responsible administrative or clerical experience
Bachelor's degree and two years of progressively responsible administrative or clerical experience
Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position
Considerable knowledge of: Specialized terminology, procedures, and forms
Considerable knowledge of: Records management
Considerable knowledge of: Business English, spelling and arithmetic, punctuation and grammar
Considerable knowledge of: Modern office practices, procedures, and equipment
Considerable knowledge of: Rules and procedures of assigned department, including state and federal law
Working knowledge of: Principles and practices of administration
Skill in: Use of computer applications, including Microsoft Word, Excel, and/or database
Skill in: Use of modern office equipment
Ability to: Make sound decisions independently and in accordance with regulations, policies and procedures
Ability to: Perform complex administrative functions with speed and accuracy
Ability to: Meet deadlines and maintain workflow
Ability to: Accurately maintain records and prepare reports
Ability to: Work safely and support the culture of workplace safety
Ability to: Establish and maintain effective working relationships with employees, other agencies and the public
Ability to: Follow written and verbal instructions
Ability to: Communicate effectively verbally and in writing

Nice To Haves

One year of experience in title examination, title processing or one year of course work in cartography, surveying or related subjects
One year of coursework in GIS
Any combination of education, training, experience which demonstrates the ability to perform the duties of the position
Specialized knowledge and experience with chain of title examination and/or Real Estate
Knowledge and experience in Geographic Information Systems (GIS) or other mapping or survey
Previous Assessors experience, (in-state or out-of-state)
Knowledge of Arizona real estate and property law, including Arizona Title 33 statutes, with experience interpreting deeds, conveyances, easements, condominium documents, planned communities, and other real property instruments
Excellent written and verbal communication skills, including the ability to explain technical property and mapping concepts to coworkers, government agencies, and the public
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply

Responsibilities

Coordinates and schedules specialized departmental functions, meetings, and travel
Oversees an administrative unit's record management systems and databases
Serves as lead staff
May supervise employees as assigned
Provides training to assigned staff
Assists with special projects as assigned
Prepares and maintains statistical and administrative reports
Gathers and prepares information for budgetary purposes
Creates, processes, and distributes confidential and sensitive documents and correspondence
Coordinates the preparation, distribution and preservation of departmental records
Communicates and acts as liaison with other departments, agencies and the public
Attends meetings to represent the department
Composes and types correspondence, contracts, reports and other documents
Researches pricing and vendors and prepares requisitions for needed goods and services
May perform research regarding grants and external sources of funding
May take and transcribe meeting minutes
May receive and account for money
Facilitates the transfer of ownership via recorded deeds and other legal documents to maintain the Assessor's ownership records
Apprentices with and assists the Cartographer in the maintenance and updating of Assessor cadastral records from legal descriptions, survey notes, and other written materials, using computer and GIS systems