Clerical and Accounting

Lipscomb Dealerships•Sayre, OK

About The Position

The Title/Billing Specialist processes vehicle titles and registrations and processes car deals by verifying that documentation is complete. The role handles state forms, taxes and fees, title transfers, payoffs, accounting reconciliations, and related records. The position requires a high school diploma or GED and six months of related experience and/or training, or an equivalent combination of education and experience. A Notary Bond is required.

Requirements

High school diploma or General Education Diploma (GED), and six months of related experience and/or training, or an equivalent combination of education and experience.
Notary Bond required.

Responsibilities

Verify data, complete state forms, disburse taxes and fees, and submit paperwork to the state.
Process new and pre-owned vehicle registrations using the dealer’s software system.
Process pre-owned vehicle title transfers.
Prepare and distribute title envelopes.
Follow up on incoming titles.
Maintain and reconcile schedules for tax, title, and license payables and lien payoffs.
Identify internal control issues by reviewing existing policies, verifying changes in authorized personnel, and communicating issues to the Assistant Controller.
Maintain error logs.
Process trade-in and floor-plan payoffs, pull contracts, and forward them to financial institutions.
Verify Finance and Insurance (F&I) data against documents.
Reconcile inventory schedules as assigned on a weekly and monthly basis.
Reconcile and complete sales consultant payroll semi-monthly.
Verify F&I logs against accounting data before month-end.
Process rebates.
Attend weekly department meetings.