Timekeeping Administrator

NexGen Contracting•Remote,

13d•Onsite

About The Position

The Timekeeping Administrator plays a critical role in ensuring accurate and efficient payroll and workforce management. This position is responsible for monitoring and reconciling employee time records, coordinating workforce data entry, and supporting compliance with company policies and payroll standards. The Timekeeping Administrator works closely with Human Resources, payroll teams, and employees to process timecards, update personnel records, and resolve discrepancies. In addition, the role supports payroll functions such as garnishment payments, tax filings, and reporting. Success in this position requires strong attention to detail, organizational skills, confidentiality, and the ability to collaborate effectively across teams. NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers’ unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Requirements

High School Diploma or GED and 2 years of experience in payroll and timekeeping required.
Proficiency in using payroll software and Microsoft Office Suite.
Excellent analytical and problem-solving skills.
Strong attention to detail and ability to multitask.
Strong communication skills and a high degree of confidentiality.
Ability to prepare and write routine correspondence.
Ability to calculate mathematical figures such as addition, subtraction, multiplication, and division.
Apply concepts such as fractions, percentages, and proportions to practical situations.
Ability to present information and respond to questions from groups of managers, clients, customers, and co-workers.
Must possess strong customer service skills.
Ability to work in a team environment, strong team player.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. May require assistance of Payroll and HR Manager to resolve more difficult problems.
The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nice To Haves

Bilingual- Spanish speaking is highly preferred.
Experience with SmartBarrel, CMiC and E-Time preferred.
Knowledge of state and federal labor laws and regulations is a plus.

Responsibilities

Perform a variety of timekeeping duties, including leading weekly and biweekly reconciliation of timecards.
Monitor clock-in/out activity for craft hourly employees.
Coordinate data entry for new hires, rehires, terminations, rate changes, and other HR updates to ensure timely delivery to the Gray Construction payroll team.
Enter and process per diem in CMiC; ensuring that amounts uploaded accurately reflect information
Review payroll reports for accuracy, correcting errors as needed.
Assist with the timely filing of payroll-related taxes.
Processes check adjustments and shortages
Verifies and enters vacation, sick, and holiday pay
Provide payroll support to NexGen employees and third-party craft personnel.
Review craft timecards for unapproved punches and resolve discrepancies with project approvers.
Process weekly craft payroll, including running reports, managing rate changes, and handling per diem requests.
Process terminations for team members in UKG Pro, ensure proper documentation and compliance with best practices, and escalate any concerns or risks to HR Manager.
Ensure compliance with company policies, procedures, and global standards.
Maintain confidentiality of payroll records and sensitive employee information.
Plan, organize, and execute assignments as directed.
Meet expectations for attendance and punctuality.
Processes unemployment claims, employment verifications, garnishments and child support.
Other duties as assigned.