Timekeeper

Legence • San Jose, CA

2d • $25 - $50 • Onsite

About The Position

The timekeeper ensures accurate recording of employee work hours, assists employees with time entry, and collaborates closely with payroll to guarantee timely and accurate compensation. This role supports employees and managers by maintaining the integrity of timekeeping records and ensuring compliance with company policies and payroll deadlines.

Requirements

• High school diploma or equivalent required.
• Basic proficiency in Microsoft Excel required.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Nice To Haves

• Additional coursework in payroll, accounting, business administration, or a related field is preferred.
• Experience working with timekeeping, payroll, or workforce management systems preferred.
• Experience with Deltek, Dayforce, UKG, ADP, Workday, or other cloud-based timekeeping/payroll systems preferred.
• Experience supporting employees in a customer service or administrative role preferred.
• Advanced Microsoft Excel skills preferred.

Responsibilities

• Provide friendly, professional, and efficient customer service to employees regarding timekeeping processes and questions.
• Assist employees with entering work hours into the timekeeping system and resolve time entry issues.
• Assist employees and managers with completing timesheet corrections and adjustments.
• Serve as a resource for employees and managers regarding timekeeping policies, procedures, and deadlines.
• Respond promptly to employee inquiries while maintaining confidentiality of sensitive information.
• Monitor employee time submissions and proactively communicate with employees who have not submitted time entries by established deadlines.
• Review and verify the accuracy of employee time records to ensure hours worked are recorded correctly and comply with company policies and applicable labor laws.
• Identify and resolve discrepancies, missing punches, and other timekeeping issues.
• Process timesheet corrections that can be completed within the timekeeping system.
• Escalate timesheet corrections requiring pay rate changes, labor allocations, or system configuration changes to the appropriate support teams for resolution.
• Maintain accurate records within timekeeping applications and support ongoing system accuracy.
• Sort and distribute payroll and layoff checks to managers in accordance with established procedures and confidentiality requirements.
• Learn and effectively utilize timekeeping and payroll systems to support operational requirements.
• Collaborate closely with payroll to ensure time records are accurate, complete, and submitted according to payroll processing schedules.
• Coordinate with managers and employees to resolve outstanding timekeeping issues before payroll deadlines.
• Coordinate with Payroll, HR, Operations, and other support teams to resolve escalated timesheet correction requests.
• Support implementation of process improvements and system enhancements related to timekeeping operations.
• Prepare and extract time reports and submit them to Payroll at the conclusion of each pay period, ensuring all data is accurate and complete.
• Communicate submission deadlines, missing time entries, and required corrections to employees and managers.
• Assist managers with layoff check requests and communicate required information to Payroll to support timely processing.
• Maintain documentation supporting timekeeping processes and audit requirements.
• Ensure all timekeeping information is handled with the utmost confidentiality.
• Provide guidance and training to employees on proper use of the timekeeping system.
• Promote compliance with timekeeping procedures and best practices across the organization.
• Serve as a subject matter resource for timekeeping-related processes and requirements.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED