Time and Leave Coordinator

City of New York•New York City, NY

About The Position

The Payroll, Time, and Leave Operations unit is responsible for analyzing citywide leave regulations and payroll policies. Under the direction of the Payroll, Time, and Leave Executive Director and Deputy Director, the selected candidate serves as a Time and Leave Coordinator to the Mayor’s Office business units and city agencies. Each timekeeper serves approximately 125-150 staff members by processing bi-weekly payroll to ensure that employees are paid accurately and on time. Our unit resolves complex problems related to time, leave, and payroll inquiries.

Requirements

High school diploma required.
3+ years of satisfactory clerical or timekeeping experience.
Strong work ethic and ability to complete tasks in a timely fashion with limited supervision.
Detail-oriented.
Can work well in a fast-paced environment.
Must work well in a group.
Must maintain confidentiality.
Excellent organizational skills.
Excellent customer service skills.
Work well under daily deadlines and can deal with time-critical/time-sensitive activities.
Excellent verbal and written communication skills.
Proficient in computer and data entry skills with working knowledge of MS Word, MS Excel, and MS.
Knowledgeable in PowerPoint and MS Outlook.

Nice To Haves

A baccalaureate degree from an accredited college and two years of experience in administration, research, management, analytical work, community work or community activities.
A four-year high school diploma or its educational equivalent and six years of experience as described in "1" above.
A satisfactory equivalent combination of education and/or experience.
At least one year of experience in administration, research, management, analytical work, community work or community activities.

Responsibilities

Monitor, review, and process (including OEE’s when necessary) weekly timesheets for Mayor’s Office employees.
Prepare time and leave breakdowns.
Assist in the dissemination of annual leave balance statements, requests for carryover of annual leave and compensatory time, and other documents.
Work with employees to strategically address time and leave issues.
Develop and manage the setting up of new hires/transfers and close out upon separation.
Ensure timely submission of timesheets, communicating with staff on submission requirements.
Identify, highlight, and report time usage issues/concerns such as leave patterns, excessive hours worked, excessive sick leave usage, unapproved leaves of absence, and review Leave Without Pay (LWOP).
Manage timekeeping and payroll files to include inactive files and archived records.
Conduct audits and review daily reports for accuracy.
Assist with the preparation of monthly reports and other ad hoc reports.
Coordinate with Human Resources on extended leaves of absence.
Train and advise staff on timekeeping regulations and practices, and respond to inquiries.
Work on special projects and administrative tasks as requested.