Third-Party Care Coordinator

Inception Family Career•San Antonio, TX

1d•Remote

About The Position

The Third-Party Reproductive Coordinator provides administrative and practical support to patients participating in the third-party program, preparing them for treatment by providing information regarding each clinical aspect of the treatment cycle, as determined by physician. The Third-Party Reproductive Coordinator works in a collaborative relationship with physicians, the care team and the clinical department, as well as with other departments and employees. This is a fully remote position.

Requirements

High School Diploma or equivalent required
Minimum of two years of work experience in healthcare preferred
Minimum of one year of work experience as a Third Party Coordinator strongly preferred
Prior experience in IVF preferred

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Serve as the primary contact for intended parents, ovum donors, and gestational carriers from initial consultation through treatment start.
Provide information on treatment cycles, including IVF, donor cycles, gestational carriers, and other third-party reproductive options.
Ensure compliance with FDA regulations and clinic protocols.
Review patient records, coordinate necessary tests, and track pre-cycle requirements.
Assist with consents, documentation, and communication with external agencies.
Support outside physicians using the clinic’s services.
Participate in staff meetings, professional development, and marketing efforts.
Cross-train and provide coverage as needed.
Other duties as assigned, within the scope of practice.

Benefits

Comprehensive Health Coverage: Medical, dental, and vision plans
Complimentary basic life insurance
Employee Assistance Program
Long-term disability insurance
FREE employee only healthcare coverage option
Comprehensive fertility benefits
Adoption assistance
Surrogacy support
Generous maternity, paternity, and partner leave
18 days of PTO annually
11 paid holidays
One floating holiday
401(k) plan with competitive company match
Full vesting after 2 years
Lifestyle Spending Account
Health Savings Account (HSA) with regular employer contributions
Employee Referral Program
Continuing education reimbursement
Dedicated time off for professional development
Premium Calm Health app subscription
Access to emotional well-being and work-life resources through EAP with SupportLinc
Additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance