Theatrical Services Coordinator
About The Position
The Theatrical Services Coordinator administers payroll services activity for stagehand labor across Denver Arts & Venues venues, including Red Rocks, the Denver Coliseum, and the Denver Performing Arts Complex. The position also provides administrative support to Theatrical Services Management and works with stagehand labor, finance, production, and venue personnel to support payroll, scheduling, event billing, documentation, safety, and related operations. The role may be assigned events and perform Production Manager duties for those events. Work may involve extensive travel among City venues, irregular or extended hours based on event schedules, and work in a range of venue conditions. The position reports to the Theatrical Services Manager and supervises no employees.
Requirements
- Excellent verbal and written communication and interpersonal skills with staff and clientele at all levels.
- Ability to speak, understand, and read standard English.
- Demonstrated dependability and reliability.
- Dependable transportation; a valid driver's license and mode of transportation are required.
- Ability to maintain confidential information.
- Ability to work under pressure imposed by event schedules and timelines.
- Ability to work non-standard hours, including nights, weekends, and holidays, as needed.
- Basic computer skills, including the ability to create Word documents and Excel spreadsheets.
- Ability to meet the position’s physical demands, including frequent walking, stair climbing, standing, turning, stooping, bending, crouching, kneeling, reaching, pushing, and pulling.
- Position may require certifications by law or job assignment.
Nice To Haves
- College degree in payroll or accounting preferred.
- Live event or production experience preferred.
Responsibilities
- Process daily stagehand payroll and billing reports for Legends Global Finance.
- Coordinate with the Theatrical Services Stagehand Labor Supervisor to meet payroll deadlines and provide timely information to Arts & Venues, IATSE, and Legends Global.
- Assist the Stagehand Labor Supervisor with processing and managing labor calls and event billing estimates within required timelines.
- Assist with entering and maintaining house crew schedules.
- Work with Legends Global Finance and Production Managers on stagehand payroll issues.
- Work with the Theatrical Services Manager on stagehand employee issues.
- Assist with tracking and training, as needed, scheduling, and the daily labor sign-in process for stagehand labor.
- Provide Theatrical Services administrative and payroll representation at venues as needed.
- Prepare and track event documents, including post-event summaries and equipment rentals.
- Maintain current forms and publications, including venue technical guides, vendor information, client books, the Stagehand Resource site, and FTP site.
- Assist with annual refresher training and meetings, coordinate venue safety walks, and track and update JHAs.
- Oversee monthly safety meetings and handouts.
- Take event assignments as needed and perform Production Manager duties for those events.
- Monitor application of the Legends Global/IATSE collective bargaining agreement.
- Assist with distributing schedules, PTO information, and other Theatrical Services information and postings.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
