Theatrical Distribution Assistant
About The Position
The Theatrical Distribution Assistant supports Black Bear Releasing’s domestic in-theatre sales, marketing, and finance teams in distributing Black Bear releases across North America. This entry-level role includes day-to-day department administration, in-theatre sales and marketing support, box office record keeping, and account collections. It is a full-time, in-office position based in Santa Monica, California. The position reports to the Head of Sales, U.S. Theatrical Distribution and pays $25 per hour. Black Bear is an independent film studio founded in 2011, with offices in Santa Monica and London. It produces and releases films across genres and directly distributes films in the United States, United Kingdom, Ireland, and Canada. Applicants must be legally authorized to work in the United States; the position is not eligible for employer-sponsored work visa sponsorship.
Requirements
- Exceptional work ethic and willingness to take ownership of every task, large or small.
- Ability to thrive in a fast-paced environment, meet tight deadlines, and manage competing priorities under pressure.
- Strong attention to detail, organization, and problem-solving skills.
- Strong interpersonal, written, and verbal communication skills.
- Collaborative team player with a passion for film and a sense of humor, able to shift smoothly between departments and projects.
- Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Nice To Haves
- Experience working in or for a movie theatre company.
- Experience in theatrical sales, distribution, exhibition, an agency, or a film studio.
- Familiarity with box office reporting platforms such as Rentrak, Numero, and Webedia.
- Marketing knowledge.
- Analytical skills or accounting and financial record-keeping experience.
Responsibilities
- Schedule meetings and manage logistics for the Theatrical Distribution team and the Head of Sales, U.S. Theatrical Distribution.
- Provide day-to-day support to the Head of Sales, U.S. Theatrical Distribution.
- Coordinate events and manage logistics for the team and partner departments.
- Partner with Marketing, Finance, and other internal teams on administrative responsibilities.
- Take on ad hoc projects as needed.
- Build and maintain relationships with exhibition partners, theatre owners, film bookers, and other industry contacts.
- Manage an assigned U.S. territory or group of exhibition accounts.
- Plan for upcoming releases by strategically targeting theatres to maximize revenue.
- Book play dates and play-off theatres for theatrically released films.
- Secure holdovers to extend each film’s run, using overnight and flash grosses to inform weekly decisions.
- Monitor theatre showtimes and ensure compliance with sales policies.
- Support the Head of In-Theatre Marketing with film marketing strategy, execution of in-theatre initiatives, and ad hoc projects.
- Build relationships with exhibition marketing executives.
- Ensure exhibitors display and/or program in-theatre materials for each film, including one-sheets, standees, banners, and trailers.
- Negotiate trailer placements and marketing programs with exhibitors.
- Collect, enter, and troubleshoot Box Office Reports (BORs), maintain accurate box office records, and flag under-reporting or irregularities.
- Track outstanding balances for assigned accounts.
- Ensure timely and accurate collection of final-billed film rental.
- Research ticket pricing and historical BORs to support audit claims.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
