Testing Coordinator - IDEA Bassett (Immediate Opening)

IDEA Public Schools•Jacksonville, FL

About The Position

The Testing Coordinator helps ensure that students perform to the best of their ability in a testing environment conducive to success. The role coordinates district, state, and national assessments at the campus, ensuring students receive the appropriate tests, accommodations, and testing conditions. The coordinator supports accurate, data-driven decisions by managing assessment preparation and administration, training and supporting staff, coordinating with families and campus teams, and maintaining compliance with testing procedures. The coordinator serves as the campus point person for testing systems and assessment logistics. Responsibilities include developing and communicating testing plans and schedules, preparing materials and technology, coordinating accommodations, overseeing test sessions, tracking completion and scanning, and reporting assessment irregularities and requested data to the national Assessment Team. The role may also be designated by the principal as the campus ACT, PSAT, or AP Test Coordinator.

Requirements

High school diploma.
Superior organizational skills.
Ability to manage multiple projects simultaneously.
Ability to communicate clearly verbally and in writing.
Ability to problem-solve in the moment.
Openness to feedback to improve work.
Commitment to IDEA’s mission and student outcomes, accountability, urgency, professionalism, collaboration, and adaptability.

Nice To Haves

Bachelor’s degree preferred.
Educational testing experience preferred.

Responsibilities

Create and communicate campus testing plans for district, state, and national assessments to the manager, leadership team, teachers, and staff according to required timelines.
Communicate testing schedules and applicable updates to students’ parents and families.
Attend scheduled trainings and maintain learning through the TC TEAMS group, training materials, newsletters, and required testing manuals and documents.
Coordinate with campus IT to ensure computers and other equipment are ready for online testing and that students and coordinators can access required testing systems.
Prepare testing bins at least 72 hours before testing, including small-group materials and supplemental materials, and review contents and implementation with proctors at least two days before testing.
Work with special-population staff to audit accommodations and supplemental materials before testing and schedule regular meetings to ensure accommodations are entered and updated by district deadlines.
Process and manage state assessment materials according to district guidelines, including checking materials in and out with the national Assessment Team.
Audit paper state test booklets and answer documents with a trained lead team member to verify student information before returning them.
Submit deliverables requested by the national Assessment Team on time, including data reports, student counts, computer needs, and other assessment information.
Lead campus training on district, state, and national testing policies and procedures.
Meet with proctors before testing to ensure approved accommodations are implemented correctly and in compliance with state and federal guidelines.
Oversee testing sessions to ensure proctors, support staff, and other staff follow testing policies and procedures.
Gather and provide feedback after testing sessions and use it to improve future student testing experiences.
Set up and monitor online testing systems and implementation, ensuring students take assessments in the appropriate format with approved accommodations where applicable.
Lead campus investigations of testing irregularities and report incidents to the national Assessment Team by close of business on the day they occur, following district guidelines.
Ensure teachers and leaders have access to assessment systems needed to analyze student data, and update Illuminate Permission Groups so teachers of record can access district exams.
Serve as the primary campus contact for testing systems and train and support campus users.
Monitor assessment scanning to meet the target of scanning 95% of multiple-choice components within 24 hours of testing.
Track testing to ensure eligible students complete applicable assessments and support the target of completing 95% of assessments by calendar deadlines.
May serve as the school’s designated ACT Test Coordinator, PSAT Test Coordinator, and/or AP Coordinator if appointed by the principal.

Benefits

Base medical plan with the majority of the employee premium covered, with subsidies for most spouse/domestic partner and child costs.
Eligible staff may receive up to eight weeks of paid family leave for birth or adoption, based on tenure and caregiver designation.
Tuition reimbursement of up to 50% of qualifying tuition costs, capped at $5,250 per year and subject to manager discretion and budget availability.
Employer-paid mental and behavioral health support, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
Dental and vision plans.
Disability insurance.
Life insurance.
Parenting benefits.
Flexible spending account options.
Generous vacation time.
Referral bonuses.
Professional development.
Employer-paid 403(b) retirement matching of up to 4% of annual compensation.
Relocation allowance may be offered, if applicable.