Test And Inspection Admin

Ace Technologies•Macon, GA

1d•Onsite

About The Position

The Test and Inspection Admin assists the Test and Inspection Team with data entry, report compilation, and other administrative tasks. This office-based role works with inspection information for fire alarm systems, sprinkler systems, fire extinguishers, and kitchen hood suppression systems. The administrator turns technicians’ field notes into clear, professional, standardized reports; checks reports for completeness, accuracy, and grammar; and follows up on missing or unclear information. The role also maintains digital records and databases, verifies source information, organizes reports and presentations, and provides administrative support to the supervisor and team. The position requires regular interaction with the warehouse and frequent coordination with field technicians and office staff. It involves repetitive motions, prolonged sitting, and regular use of a telephone and computer.

Requirements

Strong data-entry skills with a high level of accuracy.
Proficiency in Microsoft Excel.
Advanced computer and keyboard skills, including the MS Office Suite, particularly Excel.
Excellent written communication skills, particularly professional and technical writing.
Strong attention to detail and ability to identify inconsistencies.
Ability to work with narrative-style documentation, not only checklists or forms.
Ability to interpret data and convert it into technically accurate, clear, and professional documentation.
Ability to follow established procedures and maintain accurate records.
Ability to maintain confidentiality when entrusted with sensitive business, customer, or employee information.
Ability to manage multiple responsibilities in a fast-paced environment and meet deadlines while maintaining accuracy and productivity.
Excellent organizational and time-management skills.
Effective and professional written and verbal communication skills, and ability to maintain a pleasant customer-service attitude under pressure.
High level of professional business acumen.
Valid driver's license with a clear driving record.
References, background check, and drug-screen testing are required.
Ability to read and interpret instructional manuals and written instructions.
Must hear and see well, naturally or with correction.
Must be able to bend, stoop, squat, kneel, push, pull, and reach overhead.
Must be able to lift objects weighing up to 30 pounds and frequently lift and carry objects weighing up to 20 pounds.
Must tolerate prolonged sitting and repetitive use of arms, hands, and fingers.

Responsibilities

Enter inspection data into Excel-based report templates for fire alarm, sprinkler, fire extinguisher, and kitchen hood suppression systems.
Translate technician field notes into clear, professional, standardized narrative descriptions.
Maintain consistent terminology, formatting, and report structure across inspection documents.
Review reports for completeness, accuracy, and proper grammar before submission.
Identify and flag missing or unclear information for follow-up with technicians or management.
Maintain organized digital records of completed inspection reports.
Update databases and records with new information and correct inaccurate files and records.
Enter data into appropriate databases, records, and files; ensure data is saved and stored properly through security backups and regular checks.
Summarize and compile data for standardized reports and verify data against source documentation.
Organize reports and presentations in binders for customers, technicians, and leadership.
Handle confidential or private customer information while protecting customer information and identities.
Participate in committees and special projects, seek additional responsibilities, and provide administrative support to the supervisor and team as needed.
Perform other related duties as assigned.
Comprehend and practice safe work procedures outlined in the Company Safety Handbook.