Test Coordinator and Admin

Polaris Inc.•Fort Pierce, FL

1d•Onsite

About The Position

At Polaris Inc., the Test Coordinator and Admin supports the marine innovation team at the Fort Pierce, Florida, development and testing facility. The role provides administrative and site coordination support and serves as the primary contact for routine site needs. It helps the facility operate safely, efficiently, and professionally through records management, purchasing, scheduling, fleet coordination, vendor support, and supply management. After completing required training and when directed by the test supervisor, the position provides backup support for testing prototype and pre-production products designed to be ridden in or ridden on. Duties may include inspections, recording operating hours and condition, reporting issues, launching and retrieving products, fueling, flushing, cleaning, and secure storage. The role may involve safely operating assigned products during durability testing in rough water, chop, wakes, and nearshore surf, including at or near product capability limits, while following test procedures and safety protocols. The position supports confidential engineering and product-development activities and requires flexibility for weather-dependent testing and changing site needs.

Requirements

High school diploma or equivalent.
Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
Excellent organizational skills and attention to detail, with the ability to manage competing priorities, anticipate site needs, make sound decisions, and work effectively with limited supervision.
Strong written and verbal communication skills and the ability to interact professionally across organizational levels and with external vendors.
Ability to exercise discretion with confidential business, employee, prototype, and product-development information.
Valid driver’s license and ability to operate company vehicles and, after required training, trucks with trailers under 26,000 pounds gross combined weight rating.
Florida Boating Safety Education ID card, or ability to obtain one within 30 days of hire.
Must complete company test-driver training and pass the required swim and water-safety evaluation before performing backup test-driver duties.
Ability to work in office, shop, storage, dock, and outdoor test-site environments; occasionally lift and carry up to 35 pounds; and work in Florida heat, humidity, sun, rain, open-water, and saltwater conditions.
Ability to adjust work hours for early mornings, overtime, weekends, weather-dependent testing, or urgent site needs.
Ability to travel up to 10%.
Not eligible for sponsorship.
Former employees must be eligible for rehire; current employees must be in good standing.

Nice To Haves

Associate degree or certificate in business administration, office management, or a related field.
At least 3 years of experience as an administrative assistant, office coordinator, facility coordinator, or in a similar role.
Experience with purchasing, invoices, expense reports, travel, document control, scheduling, vendor coordination, and enterprise administrative systems.
Previous experience supporting product, vehicle, marine, prototype, durability, or field testing.
Experience operating products in a testing or development environment.
Administrative experience in engineering, product development, testing, manufacturing, marine innovation, prototype, fleet, laboratory, shop, or field-test environments.
Mechanical aptitude, trailer familiarity, first aid/CPR certification, forklift experience, or trailer-towing experience.

Responsibilities

Coordinate daily administrative and operational activities at the Fort Pierce development and testing site, serve as the primary point of contact for routine needs, and drive assigned actions to timely closure.
Create, organize, and maintain site records, procedures, contact lists, training records, shared files, and documentation for vehicles, trailers, registrations, insurance, keys, fuel cards, service schedules, and support equipment.
Create purchase requisitions and purchase orders; coordinate vendor setup, quotes, approvals, receiving documentation, invoice resolution, and payment follow-up.
Coordinate incoming and outgoing shipments, couriers, mail, and freight documentation, including secure receipt of confidential prototype parts and equipment.
Monitor and restock office, safety, shop, breakroom, and testing supplies.
Coordinate local vendors and service providers for facility maintenance, janitorial services, waste removal, utilities, security, landscaping, pest control, and equipment service.
Support company vehicle and trailer fleet logistics, including routine service coordination and documentation of usage, condition, and damage.
Track facility issues and service requests through closure and communicate scheduling, access, and operational impacts to the site team.
Support site safety and 5S activities by maintaining required postings, inspection records, emergency contacts, training status, and organized work areas.
Identify administrative and facility process gaps and implement practical improvements that reduce delays, costs, and team workload while maintaining confidentiality.
After required training and when directed by the test supervisor, provide backup support for prototype and pre-production product testing, including inspections, operating-hour and condition documentation, issue reporting, launching, retrieval, fueling, flushing, cleaning, and secure storage.
Safely operate assigned prototype and pre-production products during durability testing in rough water, chop, wakes, and nearshore surf conditions, including at or near product capability limits, following established procedures and safety protocols.