TEST AND INSPECTION ADMIN

Ace Technologies, LLC.•Macon, GA

3d•Onsite

About The Position

The Test and Inspection Admin assists the Test and Inspection Team with data entry, inspection report compilation, and other administrative tasks. The role processes inspection data for fire alarm, sprinkler, fire extinguisher, and kitchen hood suppression systems, transforming technicians’ field notes into clear, standardized, technically accurate reports. It also supports the team with database maintenance, recordkeeping, customer-facing report organization, and general administrative work. This is an office-based position requiring on-site work, regular interaction in the warehouse, and frequent collaboration with field technicians and office staff. The work is fast-paced, with deadlines tied to inspection schedules and material needs.

Requirements

Strong data-entry skills with a high level of accuracy.
Proficiency in Microsoft Excel.
Excellent written communication skills, particularly in professional and technical writing.
Strong attention to detail and ability to identify inconsistencies.
Ability to work with narrative-style documentation, not just checklists or forms.
Excellent organizational and time-management skills.
Ability to manage multiple responsibilities in a fast-paced environment and meet deadlines while maintaining accuracy.
Ability to interpret data and convert it into technically accurate, clear, and professional documentation.
Ability to follow established procedures and maintain accurate records.
Ability to maintain confidentiality when handling sensitive business, customer, or employee information.
Effective, professional written and verbal communication and a pleasant customer-service attitude under pressure.
Advanced computer and keyboard skills, including Microsoft Office Suite, particularly Excel.
Valid driver’s license with a clear driving record.
Must pass reference checks, a background check, and drug-screen testing.
Must be able to hear and see well, naturally or with correction.
Must be able to bend, stoop, squat, kneel, push, pull, and reach overhead; lift objects up to 30 pounds and frequently lift and carry objects up to 20 pounds; tolerate prolonged sitting; and perform repetitive use of arms, hands, and fingers.

Nice To Haves

No preferred qualifications are explicitly identified; the posting lists the job skills under “Preferred Job Skills,” including advanced computer and keyboard skills, Microsoft Office Suite (particularly Excel), procedural accuracy, attention to detail, confidentiality, multitasking, productivity, communication, customer service, and professional business acumen.

Responsibilities

Enter inspection data into Excel-based report templates for fire alarm, sprinkler, fire extinguisher, and kitchen hood suppression systems.
Translate technicians’ field notes into clear, professional, standardized narrative descriptions.
Maintain consistent terminology, formatting, and structure across inspection reports.
Review reports for completeness, accuracy, and grammar before submission; identify missing or unclear information and follow up with technicians or management.
Maintain organized digital records of completed inspection reports.
Update databases and records, correct inaccurate files, and enter data into appropriate fields.
Ensure data is saved and stored properly by following security backup and regular-check procedures.
Compile and summarize data for standardized reports.
Verify data by checking it against source documentation.
Organize reports and presentations in binders for customers, technicians, and leadership.
Handle confidential customer and client information while protecting identities and privacy.
Participate in committees and special projects and seek additional responsibilities.
Provide administrative support to the supervisor and team, and perform other related duties as assigned.
Follow safe work procedures and read and interpret instructional manuals and written instructions.