Tenant Services Coordinator

Unico Properties LLC • Seattle, WA

1d • $26 - $27 • Onsite

About The Position

As a Tenant Services Coordinator, you’ll play an important role in supporting the daily operations and tenant experience at a commercial property in downtown Seattle. This is a great opportunity for someone who wants to learn and grow in the property management industry! Unico Properties LLC, a subsidiary of Unico Investment Group LLC, is a commercial real estate investor, developer, and full-service operator focused on office assets in emerging markets throughout the United States. Since 1953, Unico Properties has created places where people want to be, curating environments that foster the well-being of people and communities. Unico is committed to building and operating sustainable real estate—buildings that protect our planet’s resources and are healthy and productive places to live and work.

Requirements

• High School diploma or equivalent
• 1-3 years’ experience in a customer service and/or administrative position
• Excellent customer service skills with ability to interact with the general public
• Excellent communication skills
• Must be organized and able to multi-task
• Ability to analyze moderately complex administrative details, such as planning, scheduling, reporting, and displaying data
• Ability to operate various computer software programs, specifically Microsoft Office Tools

Responsibilities

• Greet and direct visitors, route telephone calls and emails.
• Enter and track work orders from tenant requests and daily security and janitorial logs.
• Coordinate service partners such as day janitorial and parking.
• Issue purchase orders and maintain logs.
• Process invoices for accounts payable and serve as contact for tenant billing questions.
• Compile tenant billbacks for utilities, services, labor, or materials and submit to accounting.
• Arrange special events and/or special tickets for tenants.
• Coordinate tenant move-in and move-out, and conduct tenant welcome/orientation.
• Maintain current tenant list, emergency contact list, elevator maintenance and entrapment log, vendor, contractor and tenant insurance certificates, tenant leases and general correspondence.
• Prepare tenant bulletins as needed.
• Maintain building keycard and access software, issue keycards.
• Schedule conference rooms and meeting set up for building tenants.
• Perform administrative duties to support General Manager, Chief Engineer and other staff.
• Perform general office duties, including ordering office supplies, maintaining office equipment, setting up and maintaining filing system, distributing mail and preparation of outgoing correspondence.

Benefits

• Two benefit plans to choose from: a Qualified High Deductible Health Plan or a Buy-Up PPO Plan.
• 12 weeks of paid parental leave for birth or adoption.
• 401(k) plan with up to $9,000 in employer matching each year, 401(k) after-tax elections allowed up to 415(c) limit.
• Starting with 3 weeks of flexible paid time off (PTO), which increases with tenure.
• 11 paid holidays off each year.
• 12 hours of paid volunteer time and $200 charitable contribution matching each year.
• Up to $2,000 Education allowance yearly.
• Required licensing and training covered at 100%.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED