Temporary Recruiting Operations Manager, Career Success (UTemps)

University of Texas at Austin

1d•Onsite

About The Position

The Recruiting Operations Manager keeps employer engagement running reliably at UT Austin. This role is responsible for day-to-day coordination, logistics, and platform operations, enabling the Employer Success team and college partners to focus on building employer relationships that matter. The right person is highly organized, follows through consistently, and takes pride in a well-run operation. They work from direction set by the Employer Success team, receiving intake, coordinating the appropriate resources, and ensuring projects and events are completed on time and to proper standards. This role reports to the Director of Recruiting Operations and works closely with the Employer Success team. It sits at the intersection of event coordination, platform operations, and team communications.

Requirements

Bachelor’s degree in business administration, communications, hospitality/event management, or a related field.
Strong organizational skills with the ability to manage high-volume scheduling, logistics, and multiple concurrent deadlines
Excellent attention to detail and consistent follow-through on established processes and procedures
Professional communication skills with the ability to interact confidently with employers, staff, and students across multiple channels
Customer-service orientation with a proactive, problem-solving approach to resolving logistical issues
Ability to maintain accurate records and compile data for reporting purposes
Ability to work independently, prioritize effectively in a fast-paced environment, and adapt to shifting demands
Proficiency with Microsoft Office, including Excel, and virtual communication platforms.

Nice To Haves

Experience in recruiting coordination, career services, event planning, or administrative support
Familiarity with scheduling, space reservation, or customer relationship management (CRM) platforms (e.g., 12twenty, Mazevo, or similar tools)
Understanding of on-campus interviewing (OCI) processes or university-employer engagement
Experience coordinating across multiple stakeholders or routing requests in a multi-team environment
Experience triaging requests or managing workflows in a high-volume or ticketing-based setting.

Responsibilities

Coordinate logistics for employer-facing events including multi-college info sessions, recruiting visits, industry convenings, and on-campus activations working from intake provided by the Employer Success team and college partners
Manage space reservations across UT systems including Mazevo and other UT platforms, coordinating with facilities, building management, and campus partners
Coordinate collateral, signage, AV, catering, and staffing needs for employer-facing events
Serve as the operational point of contact for employer logistics questions and on-site needs during events
Maintain event checklists and standard procedures to ensure consistent, reliable execution
Communicate logistics details with employers, college partners, and internal stakeholders in a timely and professional manner
Track event outcomes and compile post-event data for reporting purposes.
Review and moderate employer-submitted events, job postings, and contacts in 12twenty@Texas in alignment with UT policies and standards
Route requests to appropriate Career Service Offices when college designation applies
Support on-campus interview (OCI) coordination as part of the broader operational support scope
Maintain data accuracy within the platform and flag issues for follow-up with appropriate team members
Serve as an operational resource for employer and campus partner questions about the platform and recruiting processes
Manage and maintain internal communications channels including employer-facing Teams channels and shared coordination spaces, ensuring information is current and flows clearly
Support the coordination of cross-campus employer engagement efforts by keeping the appropriate people informed and connected
Maintain accurate records and contribute to weekly, monthly, and annual operational reporting
Support onboarding of new team members by maintaining current process documentation and checklists
Support the testing and adoption of automated workflows and tools as they are introduced by the team, helping ensure new processes work in practice and flagging issues for follow-up.