Temporary Public Records Specialist

Maricopa County•Phoenix, AZ

8d•$21 - $33•Hybrid

About The Position

Are you passionate about fostering transparency and ensuring public information is accessible? The Information Governance Department of Maricopa County is seeking a highly motivated, organized, and detail-oriented individual to fill the Temporary Public Records Specialist position. As a key member of our team, you will play a pivotal role in receiving, managing, organizing, responding, and facilitating the retrieval of public records, contributing to the foundation of accountable and responsible government. This role offers a unique opportunity to contribute to the enhancement of public records practices within our organization. The Information Governance Department of Maricopa County is dedicated to serving our constituents and community by upholding the principles of transparency, accountability and accessibility. We believe in the importance of public information and are committed to maintaining the highest standards in public records management. Joining our team means becoming an integral part of an organization that values collaboration, innovation, and a commitment to excellence.

Requirements

Four years of Public Records Request experience, including researching and responding to public records requests
Bachelor’s degree in public administration, Information Management, or a related field
Postgraduate degrees or professional-level-related experiences may substitute for education or experience on a year-for-year basis
Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire

Nice To Haves

Advanced proficiency with Microsoft Office (Word, Excel, Outlook)
Experience in public records processing in accordance with AZ State Statutes
Experience in researching and retrieving records in OnBase or other records management software
Strong organizational and analytical skills with exceptional attention to detail
Excellent written and verbal communication skills and the ability to collaborate across departments

Responsibilities

Receive and process public record requests in a timely manner
Review the requested documents to determine applicability and relevance to the request
Coordinate with county departments to identify, gather, and organize responsive records
Ensure compliance with state regulations regarding public records, including retention schedules and confidentiality requirements
Communicate with departmental representatives to ensure the availability of requested records
Maintain an up-to-date and organized electronic database of public record requests
Implement and utilize records management software to enhance efficiency
Stay informed about changes in laws and regulations related to public records
Ensure that public records practices align with legal requirements and standards
Assist with providing training sessions to staff on public records management best practices
Advise executive staff on high-profile issues related to public records requests