Internal Only Temporary Exhibition Coordinator

Center Art•Seattle, WA

1d•Onsite

About The Position

This is a temporary position open to INTERNAL CANDIDATES only. Anticipated dates: 8/26/26 to 9/11/26 with potential to extend pending return date of staff member. The Exhibition Coordinator supports Center Art’s organization mission, vision, and values by exhibiting the following behaviors: excellence, competence, collaboration, innovation, respect, personalization, accountability, and ownership. The Exhibition Coordinator is responsible for supporting the Exhibition Department under the supervision of the Executive Director. This position will support administrative tasks, guest experiences, and program activities within the Exhibition Department and on-site at the Exhibition. Priorities may include organization support for the department, on-site support for guest engagement, and special programs and projects. Flexibility and efficient time management is vital for the success of this role.

Requirements

Excellent written and verbal skills.
Takes initiative and competent follow through on projects.
Highly organized.
Attention to detail and accuracy.
Fully versed and proficient with computers and Microsoft software applications, specifically MS Word, Excel, and PowerPoint.
Familiarity with using multiple database systems.
Extremely flexible and can efficiently multi-task.
Ability to react quickly and correctly in a fast-paced environment.
Must be able to work independently.
Proven great guest service skills.
Professional appearance and attitude.
Experience with expense management.
Ability to effectively communicate using the English language.
Comfortable working with a diverse population and varied points of views.
Must be able to lift 10 pounds.

Nice To Haves

Experience in museums, exhibitions, or arts organizations preferred, but not required.
Knowledge of Seattle and surrounding area preferred.
College degree preferred.
Driver License preferred, but not required.

Responsibilities

Support the Exhibition Department in scheduling, communication, transcribing, information gathering, reporting, prioritizing, day-to-day operations, and other administrative tasks.
Support Exhibition Department in coordinating seasonal projects and programs/events.
Coordinate the Community Enrichment Ticket Program.
Coordinate all Refract programming in cooperation with the Exhibition Department Team.
Assist with coordination of the Membership Program.
Assist with coordination of the Donation Program.
Maintain departmental calendar that is updated daily.
Assist with the Center Art Foundation.
Attend all CGG operational meetings and communicate notes with the team.
Full understanding of the Exhibition Department and its functions.
Learn the Exhibition Host role and fill in, as necessary.
Support HR team activities/events.
Develop and maintain reporting system for all Exhibition Department activity.
Arrange departmental meetings, agendas, minutes, and action items.
Contribute to team effort by accomplishing related results as needed.
Routinely re-order department supplies.
Organize and update inventory.
Check and distribute mail accordingly.
Maintain confidentiality.
Develop and maintain working relationships with other team members and departments.
Provide information about all areas of the Chihuly Garden and Glass Exhibition.
Maintain working knowledge of all Chihuly Garden and Glass Exhibition policies and procedures.
Know Chihuly Garden and Glass Exhibition emergency and fire/life/safety procedures.
Reassure the guests in times of emergency and participate as needed in emergency procedures.
Other duties as assigned.