Temporary Compliance Coordinator

Sonoma Community Action Network•Santa Rosa, CA

4h•Onsite

About The Position

The objective of Sonoma Community Action Network (Sonoma CAN) is to partner with low-income families and individuals to help them achieve economic and social empowerment, build community, and advocate for social and economic justice. Sonoma CAN operates a wide variety of programs benefiting low-income Sonoma County residents. Their mission is to be a catalyst of equitable transformation, aligning partners and resources to implement values-based, data-driven, community-led solutions that help families reach their full potential. Their vision is to transform Sonoma County into an empowered community of thriving families where every child is raised with joy, justice, and connection, guided by values of Joy, Amor, Esperanza, Equity, Fuerza, Dignity, and Inclusión. Sonoma CAN is dedicated to helping people help themselves and each other. The Compliance Coordinator is responsible for ensuring full compliance with Office of Head Start regulations, including the Head Start Program Performance Standards (HSPPS), as well as State of California licensing requirements and agency policies. This position will oversee the program’s compliance system, maintaining staff and site licensing files, Program policies and procedures, support in implementing program monitoring system, supports data-driven decision-making, and ensures readiness for federal and state reviews. The role is critical in maintaining high-quality services for children and families in Sonoma CAN.

Requirements

Strong knowledge of Head Start regulations, Performance Standard and compliance
High level of attention to detail and organization
Strong data analysis and reporting skills
Ability to train, coach, and support staff
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines
Advanced proficiency with Google Docs and Sheets
Ability to work in a fast-paced, dynamic environment with minimal supervision and multiple deadlines
Valid California Driver's License and a properly insured vehicle for use on the job
Ability to pass the background check DOJ prior to beginning work
Current TB clearance (within one year)
MMR Tdap vaccinations are required
Minimum 2-3 years of experience in Head Start/Early Head Start Program or similar program
Experience with compliance monitoring, audits, or program oversight

Nice To Haves

12+ ECE/24+ ECE Units
Associate’s degree in Early Childhood Education, Public Administration, Social Services, or related field or equivalent combination of education and experience
Experience preparing for federal reviews strongly preferred

Responsibilities

Maintain, organize, and monitor staff files and site files to ensure full compliance with applicable licensing regulations, including California Department of Social Services Community Care Licensing Division and Office of Head Start requirements.
Ensure all staff records are complete, current, and compliant, including but not limited to: Background clearances and fingerprinting, Health screenings and immunization records, Required certifications (CPR/First Aid, Mandated Reporter, etc.), Education and qualification documentation, Ongoing professional development/training records (Child Plus).
Oversee and maintain site licensing files, ensuring required documentation is readily available and up to date, including: Facility licenses and waivers, Fire clearances and safety inspections, Emergency preparedness plans, Child records as required by licensing, Health and safety documentation.
Conduct regular internal file reviews and monitoring to ensure compliance with federal, state, and local regulations; identify gaps and follow up with appropriate staff for timely corrections.
Provide technical assistance and training to site staff on compliance documents, documentation standards, and licensing requirements.
Serve as a liaison during licensing inspections, audits, and federal reviews, ensuring all required documentation is accessible and compliant.
Develop and implement systems and tracking tools to ensure timely updates and ongoing compliance of all files.
Oversee data accuracy in Child Plus.
Develop dashboards and reports to track compliance indicators.
Analyze trends and share actionable insights with leadership.
Support PIR, Community Assessment, Self-Assessment, and Monitoring data.
Provide support in implementing an agency-wide monitoring plan covering all service areas: ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance), Education & School Readiness, Health (medical, dental, nutrition, mental health), Family & Community Engagement, Disabilities Services.
Conduct ongoing monitoring activities including: Site visits (centers and home-based programs), File reviews and documentation checks, Classroom and service area compliance reviews.
Ensure timely follow-up and resolution of findings and non-compliances.
Support staff in understanding compliance expectations and documentation requirements.
Provide ongoing training and technical assistance to staff.
Develop tools, checklists, and guidance documents to strengthen compliance practices.
Ensure integration of compliance into daily operations.
Support implementation of procedures across all program areas.
Provide support in preparation for federal monitoring reviews (Focus Area 1 & 2).
Provide support to conduct mock reviews and internal audits.
Coordinate document collection and review logistics.
Serve as a point of contact during monitoring visits.
Support ECE leadership in planning processes, including: Program Self-Assessment, Strategic Planning, Ongoing Monitoring Reports.
Collaborate with leadership to implement quality improvement plans.
Track progress on program goals and compliance indicators.
Partner with service area coordinators and managers to address compliance gaps.
Participate in HS-EHS leadership team meetings.
Support governance reporting (Policy Council, Board).