Temporary Building Coordinator III

Cornell University•Ithaca, MI

9d•Onsite

About The Position

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) includes the departments of Architecture, Art, City and Regional Planning, the Paul Rubacha Department of Real Estate, jointly led by AAP and the SC Johnson College of Business, the multicollege Department of Design Tech, and the Cornell Mui Ho Center for Cities. The college spans three locations in Ithaca, New York City, and Rome, Italy, each with world-class facilities and cutting-edge technologies. Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future. This position serves the College of Architecture, Art, and Planning (AAP) and provides day-to-day facilities support for the college’s buildings, spaces, faculty, staff, and students. The Level 3 Building Coordinator works under the direction of the Assistant Director of Facilities and other experienced Facilities staff and provides hands-on support for building operations, maintenance, cleanliness, safety, and the academic mission of the college. The position is an entry point into the Facilities organization and provides an opportunity to develop knowledge and experience in building operations, maintenance, customer service, project coordination, and facilities management. The Building Coordinator is expected to learn university processes and procedures, recognize basic facilities issues, take appropriate action, and seek assistance when issues require additional expertise or resources.

Requirements

Ability to develop and maintain effective working relationships with a wide variety of people.
Ability to coordinate and prioritize multiple projects with tight deadlines in order to satisfy the occupants as well as the project coordinators.
Strong organization and customer service skills.
Experience with Microsoft Office, 25Live, and general fluency working within web-based applications.
Must have a clean driving record and maintain a license.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Responsibilities

Act as liaison between AAP’s five departments, staff, faculty and University’s Facility and Campus Services trades in addressing maintenance issues; including investigating and reporting problems. Issue Maximo tickets for AAP buildings.
Communicate with AAP staff and faculty as to ensure maintenance work does not interrupt the core academic and administrative missions.
Maintain and utilize the college-level facilities request ticketing system, including entering, updating, tracking, and following up on service requests.
Perform daily inspections of the buildings and grounds.
Work with the Assistant Director to address any and all issues to ensure spaces are well maintained.
Coordinate review and event setups and take downs.
Coordinate custodial services for larger events to ensure spaces are ready and that events are cleaned up once the event is over.
Working with the college’s IT team, ensure that all technology is delivered and ready.
Working with the department and college representatives, assist with scheduling and coordinating caterers.
Work with local safety and compliance officers – fire marshal, Cornell’s Emergency, Health, and Safety (EH&S) staff – to ensure events and furniture layouts follow all state and federal regulations.
Assist with moving offices, office suites, equipment, and supplies. Moves include taking furniture and equipment to and from the college’s offsite storage.
Multiple times a year, assist with art and architecture studio cleanouts. This includes the removal of large quantities of garbage, rearranging hundreds of desks, and deep cleaning spaces. Assist building care with annual floor waxing and cleaning by rearranging furniture as needed.
Receive large deliveries and daily mail.
Provide faculty and staff assistance in moving and setting up equipment and furniture. Ensure delicate equipment is moved carefully and professionally.
Ensure that storage at the offsite warehouse is properly maintained and inventoried.
Ensure room readiness through the set-up and takedown of furniture for events and classes, including delivering furniture and equipment daily. When required work with other facilities and shop staff to build and install custom furniture to support special events.
Consolidate recycling and waste items from five AAP buildings (Rand, Sibley, Tjaden, Milstein, and Foundry).
Participate in projects or other duties as assigned with occasional work responsibility falling above or below current classification.
Completion of any university required compliance trainings.