Temporary Employment Services (TES) - Temporary Academic Coordinator (New York City)

Carnegie Mellon University•New York, NY

1d•Onsite

About The Position

Carnegie Mellon University's Temporary Employment Services (TES) offers full-time temporary positions that provide valuable on-the-job training and applied experience in financial and administrative operations. These roles offer comprehensive benefits packages and a clear pathway for long-term career growth within the university community. We are seeking a proactive and diligent Temporary Academic Coordinator to support the MSCF program at our New York City location. This role serves as a vital point of contact for students, visitors, and faculty, ensuring the smooth operation of our academic and administrative functions daily.

Requirements

High School Diploma or equivalent required.
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Administrative support or coordination experience, preferably in a higher education setting.
Proficiency in basic office technology and database entry.
Excellent communication and interpersonal skills.
Strong organizational abilities with close attention to detail.
Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

Maintain the MSCF Executive Director’s calendar and manage scheduling priorities.
Act as the primary liaison for all NYC catering needs, including orientation, faculty requests, speaker series, and corporate presentations.
Serve as the primary contact for student interview and conference rooms.
Run mass mailings to alumni and recruiters.
Welcome and check in students and visitors for appointments and events.
Ensure the timely payment of all MSCF New York location bills.
Order and upkeep office supplies for the NYC location.
Set up technology for morning classes and record student attendance.
Collaborate with student leaders to plan campus social events.
Enter and update new contacts in the recruiter database.
Proctor exams, manage exam duplication, and act as the student point of contact for exam reviews.