Temporary Academic Advisor

University of Washington Medical Center•Seattle, WA

6d•$55,500 - $79,200•Onsite

About The Position

This temporary position will provide advising, student services, and administrative support to Bioengineering graduate and undergraduate students during a period of increased operational need. Working closely with Academic Services staff, faculty, and campus partners, the individual in this role will assist with student advising, admissions and records management, event coordination, and program administration to help ensure continuity of services and a positive student experience. This position follows established departmental and university policies and procedures, referring complex student matters to senior advising staff as appropriate. This position is full-time and expected to be up to a year in duration.

Requirements

Bachelor’s degree or equivalent combination of education and experience
Two years of work experience in academic advising, student services, higher education, administrative support, or related areas
Strong organizational, communication, and customer service skills
Ability to follow established procedures and manage data accurately
Demonstrated ability to handle confidential information with discretion

Nice To Haves

Familiarity with student information systems (e.g., UW Student Database, Canvas, Slate, MyGrad Etc)
Experience coordinating events or managing logistics

Responsibilities

Respond to routine inquiries from current and prospective students via email, phone, and in person
Provide basic guidance on degree requirements, course planning, and graduation timelines
Assist with course registration processes and scheduling advising appointments
Support quarterly graduate academic progress tracking by running reports and communicating directly with students.
Monitor student progress and refer concerns to senior advising staff
Route complex advising issues (e.g., appeals, exceptions) to appropriate staff
Maintain applicant and student records in compliance with UW policies and procedures
Track application materials and assist prospective students with routine issues.
Enter and update student data in university systems
Generate routine reports using established templates
Provide logistical support for orientations, information sessions, recruitment events, and other graduate student activities as needed.
Schedule rooms, track RSVPs, prepare materials, and send event communications
Assist with event setup and on-site coordination
Maintain tracking lists for participation and program activities
Send student communications and reminders using pre-developed templates
Update websites, advising resources, and Canvas pages with approved content as needed
Maintain spreadsheets, trackers, and program documentation