Technical Office Assistant

Thompson & Litton Inc•Wise, VA

4d•$37,500 - $52,500•Hybrid

About The Position

Thompson & Litton, an established multi-disciplined firm, has an immediate opening for a Technical Office Assistant (TOA). This is not a clerical or receptionist role. The TOA is directly embedded within our project delivery teams, playing a vital operational role in keeping engineering and architectural projects organized, compliant, and moving forward smoothly from initial kickoff to construction closeout.

Requirements

High school diploma or equivalent required
Proficiency in Microsoft Office (Word, Excel, Outlook)
Exceptional organizational skills
Laser focus on detail and accuracy
Ability to manage competing priorities across multiple active projects
Strong written and verbal communication skills
Collaborative, proactive approach to problem-solving

Nice To Haves

Associate’s or Bachelor’s degree preferred
Prior experience supporting technical, architectural, engineering, or construction staff is highly advantageous
Familiarity with project platforms and industry contract/spec tools such as Procore, SpecLink, AIA, or EJCDC contracts is a strong plus

Responsibilities

Assist PMs with project initiation tasks, including directory creation, setting up project numbers, tracking agreements, and helping generate Owner/Contractor (AIA and EJCDC) Agreements.
Maintain complete, organized project files according to firm standards. Prepare, log, track, and archive contracts, amendments, meeting minutes, submittals, RFIs, pay applications, and change orders.
Provide critical administrative support during construction—ensuring RFIs, submittals, and field documentation are properly prepared, logged, distributed to team members, and tracked to resolution.
Assist with the preparation, quality control, organization, and assembly of project manuals, specification books, and bidding/procurement documents.
Reinforce firm-wide operational procedures, flag missing documentation or process gaps, and collaborate with TOAs across regional offices to balance workload and maintain consistency.