Office Assistant

Northeast Fire-Rescue LLC•Thomaston, CT

6d•Onsite

About The Position

Northeast Fire-Rescue is a professional EMS and fire staffing agency dedicated to providing skilled and dependable emergency service personnel to departments and organizations across the region. Our mission is to support communities with reliable responders while upholding the highest standards of integrity, compliance, and operational excellence. We’re looking for a dependable, detail-oriented Part-Time Administrative Assistant to join our growing team. In this role, you’ll handle administrative tasks that keep our EMS and fire staffing operations running smoothly. This role is perfect for someone with administrative experience—especially in EMS, fire service, or healthcare staffing—who values flexibility and meaningful work.

Requirements

Administrative or office management experience
Strong organizational and multitasking skills with attention to detail
Excellent written and verbal communication skills
Comfortable working both independently and in a collaborative team
Able to handle confidential information with discretion

Nice To Haves

EMS/fire service knowledge
Proficient in Microsoft Office (Word, Excel, Outlook, etc.) and SharePoint
Familiarity with scheduling or workforce management software
High school diploma or equivalent required; Associate degree or equivalent in Book-Keeping or Medical Billing

Responsibilities

Provide daily administrative support to Administrative & HR Manager & CEO
Assist with scheduling interviews on ADP & Microsoft Office
Assist with scheduling monthly leadership meetings
Upload certifications to ADP (EMT, Paramedic, Firefighter, CPR, etc.) and file accordingly in SharePoint
Communicate with staff and clients professionally via phone, email, and text
Support onboarding: verify credentials, coordinate background checks, process paperwork
Assist in ordering office supplies and uniforms; picking up
Assist in monthly audits