Technical Administrative Assistant III

Sierra Nevada Corporation • Hagerstown, MD

23h • Onsite

About The Position

As a Technical Administrative Assistant III, you will provide high-level administrative support to field teams and deployable personnel, ensuring smooth and efficient coordination of deployment activities, travel logistics, and medical requirements. Your role involves managing multiple high-level administrative tasks and liaising with military and government contacts. The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains – air, land, sea, space and cyber.

Requirements

• High school diploma or equivalent.
• 3+ years of relevant experience. Higher level relevant degree may substitute for experience.
• Proficient in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Travel and Expense Platforms (e.g. Concur), and Project Management Applications (e.g. Smartsheet or Microsoft Project).
• The ability to obtain and maintain a Secret U.S. Security Clearance is required.

Nice To Haves

• Associate’s degree in Business Administration or a related field.
• Experience in the Aerospace and Defense industry.
• Expert knowledge of security and clearance processes.
• Certifications such as Professional Administrative Certification of Excellence (PACE) or Certified Associate in Project Management (CAPM) are optional but beneficial.
• Proficient knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events and travel.
• Professional demeanor and excellent communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal skills and ability to work well with teams.
• Ability to develop solutions to moderately complex problems by applying experience and knowledge.
• Ability to handle confidential and sensitive information.

Responsibilities

• Assemble and manage comprehensive deployment packages for high-stakes operations.
• Plan, coordinate, and manage intricate travel logistics for field teams.
• Oversee and manage extensive medical, dental, and vision requirements for deployed personnel.
• Prepare, review, and submit comprehensive expense reports and purchase requisitions.
• Maintain and efficiently manage office supply inventory.
• Initiate, track, process, and verify complex data from multiple sources accurately.
• Utilize various IT platforms proficiently to support daily administrative tasks.
• Coordinate and communicate effectively with key contacts on military bases and government buildings.
• Manage and oversee security and government clearance processes efficiently.
• Prepare and edit communications, presentations, and documents.
• Act as a liaison between executives and internal/external stakeholders.
• Handle high-level administrative tasks with a focus on business operations.
• Facilitate coordination between teams and departments.
• Support onboarding and training for new employees.
• Organize team-building and employee engagement activities.
• Draft and review internal and external communications.
• Handle confidential information with discretion.
• Manage the flow of information and communications.

Benefits

• medical, dental, and vision plans
• 401(k) with 150% match up to 6%
• life insurance
• 3 weeks paid time off
• tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED