Technical Administrative Assistant III

Sierra Nevada Corporation•Hagerstown, MD

2d•$26 - $36•Onsite

About The Position

Do you lead by example, are highly organized, have technical expertise and excellent communication skills? Then come take your career to the next level! As a Technical Administrative Assistant III, you will provide high-level administrative support to field teams and deployable personnel, ensuring smooth and efficient coordination of deployment activities, travel logistics, and medical requirements. Your role involves managing multiple high-level administrative tasks and liaising with military and government contacts. The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains – air, land, sea, space and cyber.

Requirements

High school diploma or equivalent.
3+ years of relevant experience.
Higher level relevant degree may substitute for experience.
Proficient in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Travel and Expense Platforms (e.g. Concur), and Project Management Applications (e.g. Smartsheet or Microsoft Project).
The ability to obtain and maintain a Secret U.S. Security Clearance is required

Nice To Haves

Associate’s degree in Business Administration or a related field.
Experience in the Aerospace and Defense industry.
Expert knowledge of security and clearance processes.
Certifications such as Professional Administrative Certification of Excellence (PACE) or Certified Associate in Project Management (CAPM) are optional but beneficial.
Proficient knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events and travel.
Professional demeanor and excellent communication skills.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent interpersonal skills and ability to work well with teams.
Ability to develop solutions to moderately complex problems by applying experience and knowledge.
Ability to handle confidential and sensitive information.

Responsibilities

Assemble and manage comprehensive deployment packages for high-stakes operations.
Plan, coordinate, and manage intricate travel logistics for field teams.
Oversee and manage extensive medical, dental, and vision requirements for deployed personnel.
Prepare, review, and submit comprehensive expense reports and purchase requisitions.
Maintain and efficiently manage office supply inventory.
Initiate, track, process, and verify complex data from multiple sources accurately.
Utilize various IT platforms proficiently to support daily administrative tasks.
Coordinate and communicate effectively with key contacts on military bases and government buildings.
Manage and oversee security and government clearance processes efficiently.
Prepare and edit communications, presentations, and documents.
Act as a liaison between executives and internal/external stakeholders.
Handle high-level administrative tasks with a focus on business operations.
Facilitate coordination between teams and departments.
Support onboarding and training for new employees.
Organize team-building and employee engagement activities.
Draft and review internal and external communications.
Handle confidential information with discretion.
Manage the flow of information and communications.