Team Administrator

Man Group•Boston, MA

3d•$65,000 - $80,000•Hybrid

About The Position

As a Team Administrator supporting the Systematic investment teams, you will be the operational backbone for portfolio managers, the Client Portfolio Management team, and the broader Systematic business, working closely with colleagues in both Boston and London. No two days look the same. Your work will span calendar and travel management, client meeting logistics, materials preparation, and general office coordination, all in service of keeping a fast-moving investment team running smoothly.

Requirements

4+ years in a similar administrative role
Excellent organizational skills with strong attention to detail
Effective collaborator and team player
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
Strong interpersonal and communication skills (both written and verbal)
High energy level and ability to perform in a fast paced environment under demanding conditions
Proficient knowledge of MS Word, Excel, Outlook, PowerPoint.
Experience with travel booking and expense reports
Proficiency in Windows, Excel, Word, and PowerPoint as well as databases

Nice To Haves

Salesforce and Pardot experience is not required, but a plus (also for expenses)

Responsibilities

Full administrative support to portfolio managers and investment teams as needed, including calendar management
Coordinating domestic and international business travel for portfolio managers and the wider Systematic team, including tickets, accommodation, taxi’s, visas, meetings and itineraries
Support the Client Portfolio Management team; liaise with the global sales teams, organize client meetings and conference calls, booking conference rooms, catering, AV/ VC equipment if required.
Ensuring the smooth running of the department on a daily basis, including monitoring the mailboxes, responding to requests, scheduling meetings.
Providing remote cover for London.
Collating meeting packs
Onsite support for events
Liaise with local and regional administrative teams to ensure coordination across Man’s global business
Assist with ad hoc projects as necessary, and providing cover for colleagues when needed, including printing and binding sales and marketing materials