Administrator - MQ Administration Team

Glovis•San Diego, CA

2d•Onsite

About The Position

The MQ Administrator position is responsible for invoice verification of dedicated carriers (Bali, Trinion, and MDD) which are major vendors and supervising the specialists who's in charge of detention report and detention carrier accounts and keeping data, payments, invoices, and reports up to date. The role will assist closely with the manager and supervisor for creating reports for HT. The MQ Administrator will also work for all AP payment processing by downloading in & outbound Zuum data.

Requirements

Bachelors Required
3-5 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required
Excellent written and verbal communication skills
Problem solving and communication skills
Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
Strong accounting knowledge and background
Strong teamwork, multitasking, and time management skills
Ability to sit in front of a desk and/or in front of the computer for long periods
Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
Constant use of hand/grasping product, writing, and typing

Responsibilities

Invoice verification for dedicated carrier (such as Bali, Trinion, MDD) and repositioning carriers
Prepare, review, and audit all in and outbound dedicated AP invoices (billed rate to meet guidelines as agreed)
Other Carrier specific arrangements such as supervising specialist who does detention invoice process and detention report (weekly and monthly to major customer (HT))
Processing download data from Zuum to create the AP upload file to make payment process for all in & outbound carrier's
Assist manager/supervisor for providing all billing data by downloading all system we have (TMS, SAP, Zuum, YMS, etc)
Track charges to assist with management decisions, report Glovis management and Customer management
Maintain communication with customers to ensure the proper payment on time
Supervise, assist and train specialists for all invoice process (verification process with backing doc., solving issues, making the AP trackers, combining and submitting AR invoices to customers, etc)
Upon approval, forwards invoices to Accounting for payment processing
Provides payment information and aging reports to carriers on a weekly basis to report payment activity, pending invoices, billing discrepancies, missing documentation or other
Maintains a good relationship with vendors by providing billing information via e-mail, phone calls or meetings upon carriers request
Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs
Participate in special projects and other duties as assigned by manager/supervisor level
Stand by for any inquiry from manager for verifying account data just in case for month-end closing