Teaching/Personnel Assistant-Sheriff's Office

Fort Bend County • Richmond, TX

2d • Onsite

About The Position

Fort Bend County is seeking a Teaching/Personnel Assistant for the Sheriff's Office. This role involves responding to and screening telephone calls, answering inquiries, and referring them to the appropriate person. The assistant will manage academy course reservations, serve as registrar for in-service training, and prepare, distribute, and verify documents, inputting data into a computer database. They will also notarize documents, prepare class documents using Google Drive, and maintain employee records and files on outside training. Additionally, the role includes preparing payroll for assigned departments, generating monthly reports, and recording minutes for Advisory Board Meetings. Responsibilities also extend to collecting and depositing tuition receipts, handling fees, reconciling money accounts, maintaining inventory, requisitioning supplies, and ordering office supplies. The assistant will prepare all copy work and visual aids for training courses, distribute a quarterly training calendar, and coordinate instructors for in-service training. They will update training and education information with the Texas Commission on Law Enforcement Officer Standards and Education, administer TCOLE Licensing Exams, and administer entry-level testing for Academy applicants. The role also involves coordinating Basic Peace Officer Certification graduation activities and TCOLE exam dates for Basic Peace Officer and Jailers Certification. Participation in emergency management activities during a local state of disaster is also required as directed by county managers. Applicants must schedule and complete the Nelson-Denny Reading Test prior to moving forward in the hiring process by contacting Sheriff’s Office Human Resources.

Requirements

• High School Diploma/GED.
• 3 years job related experience.
• Strong computer and typing skills (minimum 35 WPM); verbal and written communication skills.
• Strong interpersonal skills and ability to deal effectively with the public, other employees and elected officials.
• Ability to prioritize work and complete assigned tasks within tight deadlines.
• Strong organizational-scheduling, records management and language skills.
• Applicants MUST contact the Sheriff’s Office Human Resources to schedule the Nelson-Denny Reading Test before proceeding.

Nice To Haves

• One year secretarial/business school preferred.

Responsibilities

• Responds to and screens telephone calls; answers inquiries or refers to proper person.
• Receives, maintains and confirms academy course reservations; serves as registrar for in-service training.
• Prepares, distributes, and verifies documents and inputs into the computer data base.
• Notarizes documents for department and outside agencies, as needed.
• Prepares class documents using Google Drive.
• Maintains employee records and files on outside training.
• Prepares payroll for assigned departments.
• Prepare and provide monthly reports.
• Records minutes for Advisory Board Meetings.
• Collects and deposits tuition receipts; collects fees and makes change; reconciles and balances money accounts.
• Maintains inventory and requisitions supplies, orders office supplies.
• Prepares all copy work and visual aids for training courses.
• Prepares and distributes quarterly training calendar, coordinates instructors for in-service training.
• Updates training and education information with Texas Commission on Law Enforcement Officer Standards and Education.
• Administer TCOLE Licensing Exam.
• Administers entry level testing for Academy applicants.
• Coordinates Basic Peace Officer Certification graduation activities.
• Coordinates TCOLE exam dates for Basic Peace Officer and Jailers Certification.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Benefits

• All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).
• Full-time employees also enjoy a wide-range of great benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED