Teaching & Learning Associate (Office Associate III)

State of Nebraska • Lincoln, NE

6d • Onsite

About The Position

The Teaching & Learning Associate supports Nebraska Department of Education content area specialists by coordinating professional learning opportunities for educators. The role provides administrative and accounting support for conferences, events, workshops, meetings, and grant activities, including event planning, contract processing, vendor and participant payments, reimbursements, records, and communications. The position is assigned to the NDE office at 84th & O Street in Lincoln, Nebraska, and pays $19.939 per hour, based on available budget funds.

Approximately 95% of work time is spent in an office environment, with the remaining 5% involving travel or work at alternative sites such as conference centers, educational facilities, and other service agencies. The position requires approximately three days of overnight travel per year, independent travel, regular and reliable attendance, and work in a variety of settings.

Requirements

• High school diploma or equivalent and two years of experience related to the essential functions of the position; equivalent education and/or work experience may be substituted to meet the minimum qualifications.

Nice To Haves

• Postsecondary degree or credential in office management, administrative assistant, or a related field.
• Experience with basic accounting procedures, especially accounts payable.
• Proficiency with Google Drive and Microsoft Office.
• Team-oriented approach and experience providing excellent customer service.

Responsibilities

• Assist the Nebraska Department of Education in planning and conducting meetings and conferences and supporting grant activities.
• Coordinate logistics for meetings and workshops, prepare contracts, process payments for workshop vendors and participants, and serve as a liaison between NDE and venue staff.
• Process expense reimbursements, pay invoices, and submit accounts payable information in the State of Nebraska accounting system.
• Develop and maintain internal and external web pages using WordPress and Google Drive items.
• Initiate letter contracts, collect and maintain conference registration information, coordinate event logistics, and assist with participant reimbursement documents.
• Create correspondence, forms, brochures, presentations, reports, summaries, and other mailings for workshops, conferences, and meetings.
• Perform administrative and accounting duties, including preparing, maintaining, and processing financial records, documents, warrants, and reports.
• Enter purchase orders and route them for approval.
• Collaborate with other Office Associates on clerical functions and processes supporting the department.
• Maintain regular and reliable attendance, travel independently, and work in a variety of settings.

Benefits

• Competitive benefits, paid time off, and retirement.
• Employer-paid health insurance, dental and vision insurance, long- and short-term disability, flexible spending and health savings accounts, and an employee discount program.
• Vacation and sick leave earnings starting at 12 days each year, plus other leave types.
• State-matched retirement contribution of 156%, with a guaranteed 5% return.
• Thirteen paid holidays per year.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED