Nebraska VR Office Associate (Office Associate III)

State of Nebraska • Kearney, NE

11d • Onsite

About The Position

The Nebraska VR Office Associate provides behind-the-scenes administrative support to keep programs, events, and services running smoothly for staff and the individuals they serve. The position assists with meetings, conferences, grant activities, event logistics, participant reimbursements, correspondence, financial records, equipment loans, inventory, and VR-related online content. The role is part-time at 30 hours per week, with flexible scheduling between Monday and Friday, 8 a.m. and 5 p.m. It is assigned to the Nebraska Department of Education office in Kearney, Nebraska. Approximately 95% of work time is spent in an office environment, with the remaining time spent traveling or working at alternative sites such as other state offices or conferences. Approximately four days of overnight travel per year are required.

Requirements

• High school diploma or equivalent and two years of experience related to the essential functions of the position; equivalent education and/or work experience may be substituted.
• Must maintain regular and reliable attendance and be able to travel independently.
• Approximately four days of overnight travel per year are required.

Nice To Haves

• Postsecondary degree or credential in office management, administrative assistant, or a related field.
• Experience working with people with significant disabilities.
• Proficiency with Microsoft Office suite.

Responsibilities

• Assist with planning and conducting meetings and conferences and supporting grant activities.
• Initiate letter contracts, collect and maintain conference registration information, coordinate event logistics, and assist with participant reimbursement documents.
• Develop and format presentations, proposals, drafts, brochures, newsletters, flyers, and other print and electronic marketing materials.
• Perform record-keeping, clerical accounting, and administrative duties, including preparing, maintaining, and processing financial records, documents, warrants, and reports.
• Process and route documents, including letter contracts, accounts payable, and reimbursement documents, for approval and payment.
• Process consumer equipment loans and provide technical assistance with navigating the equipment database.
• Maintain an inventory of available equipment and ensure equipment is sanitized and in good working condition.
• Update and maintain VR-related web pages and social media outlets.
• Collaborate with other Office Associates to carry out clerical functions and processes in support of the department.
• Maintain regular and reliable attendance, travel independently, and work in a variety of settings.

Benefits

• Competitive benefits, paid time off, and retirement.
• Employer-paid health insurance, dental and vision insurance, long- and short-term disability, flexible spending and health savings accounts, and an employee discount program.
• Vacation and sick leave earnings starting at 12 days each year, plus other leave types.
• State-matched retirement contribution and a guaranteed 5% return.
• Thirteen paid holidays per year.
• Professional development opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED