Teacher Education Fieldwork Manager

Chapman University Careers•Irvine, CA

1d•Onsite

About The Position

The Teacher Education Fieldwork and Credentials Manager leads the day-to-day operation of fieldwork experiences and student teaching for all undergraduate and graduate Teacher Education pathways in the Attallah College of Educational Studies. The Manager supervises the Teacher Education Programs Administrative Coordinator, university supervisors, and student workers, and is accountable for placements, district partnerships, fieldwork data, and fieldwork-related fiscal processes. In collaboration with the Credential Specialist, the Manager advises candidates on credential and eligibility requirements so that placements and credential recommendations proceed on schedule. The Manager develops and implements operating procedures within established program policy; the Director of Teacher Education sets program policy and academic direction. Chapman University’s mission is centered on serving our students and strengthening our campus community. Chapman believes there is significant value in an in-person workforce. Being present fosters collaboration, strengthens relationships across departments, enables us to better serve our co-workers and contributes to the student experience. It is an important part of the culture that makes Chapman a special place to work and learn.

Requirements

Strong organizational skills to plan and prioritize work to meet deadlines and help students find appropriate field placements and file credential applications
Strong communication and interpersonal skills
Strong computer skills in the use of Microsoft Office and Google Suite applications
Strong technical skills to learn and use enterprise and other systems needed to perform job functions
Attention to details
Ability to work independently and as a team
Strong leadership and supervisory skills, including the ability to provide direction, establish priorities, delegate responsibilities, monitor performance, and evaluate staff
Ability to interpret and apply rules and regulations
Ability to demonstrate tact and diplomacy and maintain confidentiality
Proven ability to work independently and evaluate data, assess alternatives and formulate logical and sound decisions and/or recommendations
Ability to learn PeopleSoft, ImageNow, Tevera/ELC, Canvas, Qualtrics, and GoReact.

Responsibilities

Accountable for timely, appropriate placements for every eligible candidate across all Teacher Education pathways (MAT, SPED, MACI, Integrated, Undergraduate Academic Certificates, Interns, and others).
Develops and implements student teaching application timelines, fieldwork protocols, and operating procedures, and communicates them, along with eligibility requirements, to candidates, faculty, university supervisors, mentor teachers, site administrators, and district partners.
Reviews student teaching applications and verifies eligibility before placement, including TB clearance, Certificate of Clearance (Live Scan), and Subject Matter Competency.
Secures and manages student teaching and early fieldwork placements each semester in collaboration with district leadership, site administrators, and faculty.
Verifies enrollment and registration accuracy for student teaching and fieldwork courses.
Plans and leads student teaching and early fieldwork orientations for candidates.
Resolves operational fieldwork and placement issues, and refers matters of candidate performance, program policy, or academic standing to the Director of Teacher Education.
Accountable for a well-directed Teacher Education operations team and a qualified, trained, and appropriately assigned university supervisor corps.
Supervises the Teacher Education Programs Administrative Coordinator, including assigning work, setting priorities, reviewing work quality, approving timekeeping, and conducting the annual performance evaluation.
Recruits, hires, onboards, manages university supervisors, and maintains the supervisor roster (ERCR) with Human Resources.
Assigns university supervisors to candidates and placements, ensuring each supervisor holds the appropriate credentials and qualifications.
Convenes regular university supervisor meetings, monitors supervisor performance, and addresses concerns in consultation with the Director of Teacher Education.
Approves timekeeping and payroll documentation for university supervisors and student workers, and administers supervisor mileage reimbursement, including training on required documentation.
Directs and supervises student workers.
In collaboration with the Credential Specialist, accountable for ensuring candidates understand and complete credential-related requirements so that no placement or credential recommendation is delayed by an avoidable gap.
Advises candidates and faculty on credential and fieldwork requirements, processes, and timelines, including navigation of the CTC online application system.
Reviews candidate records to identify outstanding requirements (examinations, clearances, Subject Matter Competency) that may affect program progression or placement and notifies candidates and advisors of deadlines and required follow-up.
Guides newly admitted candidates through the Certificate of Clearance or Substitute Permit process, including required documentation, procedures, and timelines.
Maintains and disseminates current information on required assessments, including Subject Matter Competency (SMC), CSET, and CalTPA, and coordinates with undergraduate and graduate advising teams, so students receive consistent information.
Participates in California Commission on Teacher Credentialing (CTC) meetings, monitors changes to CTC requirements and fieldwork policies, and communicates updates to relevant stakeholders.
Accountable for consistent fieldwork evaluation across supervisors and mentor teachers, complete fieldwork documentation, and accurate data for accreditation and institutional reporting.
Designs and delivers orientation, onboarding, and professional development for university supervisors and mentor teachers, including Tevera/ELC, Canvas, GoReact, evaluation processes, and fieldwork expectations.
Facilitates calibration for university supervisors and faculty on evaluation instruments, including the EDA tool, Fieldwork Observation Evaluation Forms, and Tevera/ELC.
Is the “Super User” of Tevera/ELC for the college.
Trains other college personnel in Tevera/ELC; administers the platform; keeps program requirements, deadlines, and documents current; and monitors timely completion of permission forms, fieldwork logs, Individual Development Plans (IDPs), and evaluations in Tevera/LEC.
Maintains placement data, including the diversity of fieldwork settings, and prepares reports for the Office of Accreditation and Assessment and other institutional stakeholders.
Aligns fieldwork assessment timelines, data collection, and reporting with the Office of Accreditation and Assessment across Tevera/ELC and Qualtrics.
Accountable for sufficient placement capacity and productive working relationships with partner districts and school sites.
Builds and maintains working relationships with district leaders, site administrators, and mentor teachers to support successful clinical experiences.
Develops partnerships with districts and school sites to expand placement capacity and sustain fieldwork opportunities.
Coordinates, obtains, and maintains district fieldwork and internship Fieldwork Agreements and related partnership documentation.
Serves as the primary operational liaison for fieldwork courses among candidates, faculty, site administrators, and district partners.
Accountable for accurate, timely fieldwork payments and for current, accessible fieldwork information.
Administers fieldwork financial processes, including tracking early fieldwork, processing student teaching invoices and mentor teacher payments, preparing non-purchase order documentation, and submitting materials to Accounts Payable.
Reports unpaid invoices for fiscal year-end accrual and tracks them through payment.
Coordinates collection and maintain data for the Student Teaching Stipend Program submission.
Maintains Teacher Education handbooks, fieldwork resources, and related program documentation.
Disseminates Risk Management requirements and other compliance materials to candidates participating in field experiences.
Represents Teacher Education fieldwork operations at New Student Orientation and at college, department, and program meetings and events as assigned.