Tax & License Clerk

CITY OF WINCHESTER OFFICE OF TREASURER•Winchester, KY

23h•Onsite

About The Position

This position is responsible for the collection of various fees including occupational license fees, employee’s license fees (payroll taxes), property taxes, and liquor license fees. The role involves greeting the public, directing calls, answering inquiries, and providing information. Key duties include contacting new businesses regarding tax regulations, checking for delinquent taxes, preparing and issuing occupational and liquor licenses, and collecting and reconciling monthly and quarterly payroll taxes. The clerk will also build and maintain license and payroll tax files, mail renewal notices, file tax liens, and collect current and delinquent property taxes. Additional responsibilities include month-end reporting and balancing, preparing the monthly tax book, scanning bank statements, and processing and reconciling records for insurance premium taxes, EMS revenue, and parking tickets. The position also entails general mail clerk duties, maintaining postage usage files, processing various forms and correspondence, and staying updated on Local, State, and Federal rules and regulations. The incumbent will attend job-related classes and perform other duties as assigned by the Finance Director, Deputy Finance Director, and/or City Manager.

Requirements

High school education or GED certificate
Supplemented by courses in accounting, payroll, business management, and computer operation
Minimum of five years experience in accounting and payroll administration or Associate Degree and three years experience
Considerable knowledge of modern accounting methods and procedures
Considerable knowledge of accepted accounting procedures, budgeting, and fund accounting
Thorough knowledge of keyboarding, filing, record keeping business English
Proficient on calculator and computer, including Microsoft Word and Excel
Ability to learn other computer software applications
Ability to plan and organize and prioritize work, and follow difficult written and oral instructions
Requires a high degree of confidentiality, integrity, initiative, and good judgment
Ability to maintain confidentiality of information
Ability to establish and maintain an effective working relationship with co-workers, department heads, City Officials and the general public
MUST be bonded within 3 months of hire

Nice To Haves

Post secondary education in accounting/business
Knowledge of FiscalSoft and Software Solutions (SSI)

Responsibilities

Greets people, directs calls, answers inquiries, and gives information
Contact new businesses to inform them of license and payroll tax regulations
Checks for delinquent taxes before issuing licenses
Prepares and issues occupational licenses
Issues occupational and liquor licenses approved by the City Licensing Board
Collects monthly and quarterly payroll taxes, reconciles monthly and annual reports
Builds and maintains license and payroll tax files
Mail out renewal notices for licenses
Files tax liens with the County Clerk on unpaid taxes
Collects current and delinquent property taxes and prepares reports
Month-end reporting and balancing
Prepares and maintains the monthly tax book
Scans bank statements
Collects, processes, maintains records and reconciles monthly and annual reports for insurance premium taxes, EMS revenue, and parking tickets
Take related classes and training as assigned
Serves as a mail clerk for incoming and outgoing mail
Maintains postage usage file
Processes from draft, forms, reports, correspondence, etc.
Keep apprised of Local, State, and Federal rules and regulations
Attend job-related classes as available
Perform other duties and functions as directed and assigned by the Finance Director, Deputy Finance Director, and/or City Manager