Tax Administrator Intern

Ascend Partner Firms • Kirkland, WA

8d • Hybrid

About The Position

The Tax Administrator works closely with Tax Principals, Directors, Managers, and staff to support administrative functions within the Tax Department. The role is based in Kirkland, Washington, and follows a hybrid work schedule. It is a full-time, hourly position with a standard Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. Additional overtime and occasional weekend hours may be required during peak tax seasons. The position reports directly to the Senior Manager of Tax Operations.

Sweeney Conrad describes a people-first culture that encourages work-life balance, career development, continuing education, skill development, and involvement in the Puget Sound community. Ascend supports regional accounting firms with resources including talent acquisition and training, quality management, technology, AI tools, shared back-office services, and leadership and equity programs.

Requirements

• At least three years of experience in an administrative role; professional services or related industry experience is applicable.
• Intermediate to advanced experience with Microsoft Office applications.
• Technology savvy, with the ability and desire to embrace new and necessary software applications.
• Flexibility to change direction frequently between tasks and clients.
• Ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning, and organizing work simultaneously.
• Ability to operate with a sense of urgency.
• Ability to work independently with limited supervision and cooperatively with all levels of management and employees.
• Flexibility to work additional hours during peak periods of the year.
• Ability to maintain a high level of confidentiality.
• Exceptional project management skills and attention to detail.
• Strong organizational, interpersonal, and decision-making abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively in a diverse team environment.

Nice To Haves

• Bachelor's degree.
• Tax administration experience in public accounting, tax operations, or a comparable professional services environment.
• A natural process or systems thinker with an interest in workflow optimization and improvement.

Responsibilities

• Manage administrative requests and ensure timely and accurate completion.
• Maintain databases, including new client onboarding and staffing updates.
• Coordinate with tax professionals to prepare and send engagement letters and tax organizers to clients.
• Collect and organize client tax documents and ensure sensitive information is handled and stored properly.
• Process client documents by scanning and Autoflowing them, organizing digital files, and ensuring information is stored correctly.
• Manage the outsourcing process, including sending and receiving documents to and from external parties.
• Assist with mailing materials, including preparing packages, addressing envelopes, and coordinating with mail services.
• Participate in and assist with special projects as assigned by the department.
• Provide and participate in cross-training on critical administrative tasks.
• Work collaboratively to provide overflow and backup support for other team members.
• Provide exceptional customer service and support to clients.
• Perform other duties as assigned by department managers.

Benefits

• Medical, dental, and vision coverage, including dependent coverage, for employees working 30 or more hours per week.
• Health Care and Dependent Care Flexible Spending Accounts for employees working 30 or more hours per week.
• Employer-paid life and disability insurance for employees working 30 or more hours per week.
• 401(k) plan with employer match for employees working 30 or more hours per week.
• Flexible time off (PTO).
• 13 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: No Education Listed