Tax Administrative Assistant

Eide Bailly LLP • Oklahoma City, OK

9h • Onsite

About The Position

The Tax Administrative Assistant provides administrative support to partners, managers, and assigned teams. The role coordinates meetings, schedules, travel, and other administrative activities, and supports clients and departments by organizing income client information, processing tax returns, reviewing and issuing final deliverables, and handling client correspondence.

The position also supports office operations through mail processing, front desk coverage, answering phones, occasional office errands, office event administration, supply management, and client service. The assistant collaborates with the administrative team to meet deadlines, complete projects on time, and provide in-office coverage during business hours. The role requires accuracy, confidentiality, professionalism, regular and predictable attendance, and flexibility to take on special projects and additional duties as requested. Overtime may be required.

The position is in-office in Oklahoma City, Oklahoma. Physical requirements include prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift up to 20 pounds.

Requirements

• High school diploma.
• Two years of administrative support experience; professional services or accounting firm experience is preferred.
• Ability to thrive in a high-volume, fast-paced work environment.
• Ability to prioritize and organize work quickly and complete tasks of an immediate nature.
• Ability to maintain high professional standards and strict client confidentiality.
• Proficiency in Microsoft Excel, Word, Outlook, DocuSign, Teams, and Adobe Acrobat.
• Exceptional attention to detail and strong verbal and written communication skills.
• Ability to collaborate as part of a team and also work independently with limited supervision.
• Willingness to work overtime as needed.
• Ability to meet physical demands including prolonged standing and sitting, some bending, stooping, and stretching, and lifting up to 20 pounds.
• Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

• Administrative support experience in a professional services or accounting firm.

Responsibilities

• Provide administrative support to partners, managers, and assigned teams.
• Coordinate meetings, schedules, travel, and other administrative activities.
• Organize income client information and assist with client and department support activities.
• Process tax returns, review and issue final deliverables, and handle correspondence with clients.
• Process mail, provide front desk coverage, answer phones, run occasional office errands, administer office events, manage supplies, and provide client service.
• Collaborate with the administrative team to meet deadlines and complete assigned projects on time.
• Provide in-office coverage during business hours.
• Maintain accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
• Take on new challenges, assist with special projects, and perform additional duties as requested.

Benefits

• Generous paid time off.
• Comprehensive medical, dental, and vision insurance.
• 401(k) profit sharing.
• Life and disability insurance.
• Lifestyle spending account.
• Certification incentives.
• Education assistance.
• Referral program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED