Task Order Manager - Program Manager

MELE Associates•Rockville, MD

6d•Hybrid

About The Position

The Task Order Manager - Program Manager is a leadership role responsible for managing, executing, and growing multiple federal government task orders and contracts supporting DOE, NNSA, DoD, and other federal agencies. The position serves as the primary management point of contact for assigned contracts and is accountable for meeting contractual requirements, deliverables, performance standards, and customer expectations. It leads contract operations, customer relationships, personnel, financial performance, and subcontractor coordination while identifying opportunities to improve execution and expand the company’s federal portfolio. The role manages task orders throughout their lifecycle, from initiation and transition through staffing, performance, option planning, and closeout. It oversees compliance, deliverables, budgets, funding, labor utilization, forecasts, reporting, and corrective actions. The position also directs workforce planning, recruitment, hiring, onboarding, development, retention, and performance management for assigned personnel. The Task Order Manager works with Business Development, Capture, and Proposal Development teams to identify and pursue contract growth, new task orders, extensions, and recompetes. It provides operational and customer insights for capture strategies and proposal materials, supports strategic leadership and continuous improvement, and ensures assigned contracts follow applicable federal regulations, security procedures, quality standards, and company policies.

Requirements

Bachelor's degree in Business Administration, Project Management, Engineering, Finance, or a related field.
At least 10 years of progressive experience in federal government contracting, program management, contract operations, or related fields.
At least 5 years of demonstrated experience managing federal contracts, task orders, programs, or multiple concurrent projects.
Demonstrated ability to manage contract budgets, labor utilization, financial forecasts, funding requirements, and contract profitability.
Experience managing employees, recruiting and hiring personnel, conducting performance evaluations, and addressing workforce challenges.

Nice To Haves

Experience overseeing multiple federal task orders with responsibility for contract execution, staffing, financial performance, and customer satisfaction.
Experience managing government contracts under GSA Multiple Award Schedules, BPAs, IDIQ contracts, or similar federal contracting vehicles.
Experience supporting DOE, NNSA, DoD, or other federal civilian or national security agencies.
Demonstrated success maintaining positive customer relationships and identifying contract growth or expanded-support opportunities.
Experience supporting federal proposal development, contract recompetes, staffing plans, technical approaches, or business development.
Familiarity with federal contract compliance, procurement regulations, security requirements, and quality management practices.
Experience managing subcontractors, teaming partners, and geographically dispersed personnel.
Project Management Professional (PMP) certification.
Additional certifications in federal acquisition, contract management, leadership, or business development.

Responsibilities

Lead and oversee multiple federal task orders to ensure execution meets contractual requirements, company policies, and customer expectations.
Serve as the primary management contact for assigned task orders and maintain communication with federal customer representatives, contracting officers, subcontractors, and internal stakeholders.
Manage contract lifecycle activities, including initiation, transition, staffing, operational performance, deliverables, option planning, and closeout.
Ensure compliance with Statements of Work, Performance Work Statements, Quality Assurance Surveillance Plans, and other contract requirements.
Monitor contract performance, identify risks or deficiencies, implement corrective actions, and escalate significant concerns with recommended actions.
Develop and maintain contract-specific management plans, procedures, processes, and reporting requirements.
Ensure deliverables, status reports, financial reports, and other submissions are accurate and timely.
Coordinate with Project Controls, Contracts, Finance, Human Resources, Security, and other corporate departments.
Manage subcontractor and teaming partner performance and contractual commitments.
Conduct internal program reviews and customer meetings to assess performance, address challenges, set priorities, and implement improvements.
Track contract periods of performance, funding limits, labor categories, staffing needs, and milestones; identify process and efficiency improvements.
Manage the financial health of assigned task orders, including revenue, profitability, expenditures, funding utilization, and labor management.
Develop and monitor budgets, spend plans, staffing projections, and financial forecasts; track ceilings, obligated funds, labor utilization, burn rates, and funding needs.
Review financial reports and performance metrics, address budget variances, and coordinate invoices, travel expenses, subcontractor costs, and related documentation.
Support contract modifications, funding requests, option planning, and changes to staffing or scope; establish and monitor financial performance objectives with leadership.
Oversee workforce planning, recruiting, hiring, onboarding, employee development, retention, staffing transitions, and surge requirements.
Lead assigned employees, set expectations, conduct performance evaluations, provide feedback, address workplace concerns, and promote engagement and professional growth.
Coordinate compensation recommendations, promotions, retention strategies, and personnel actions with Human Resources and company leadership.
Ensure personnel comply with company policies, contractual requirements, security procedures, timekeeping standards, and customer workplace expectations.
Identify organic growth opportunities and build customer relationships to support satisfaction, retention, and future business.
Collaborate with Business Development, Capture, and Proposal Development teams on new task orders, extensions, recompetes, and related opportunities.
Monitor customer priorities and procurement forecasts; contribute customer insights, staffing strategies, technical approaches, and lessons learned to capture efforts.
Contribute to technical proposals, management approaches, staffing and transition plans, past performance narratives, and pricing and labor category development.
Participate in customer and industry engagements and teaming discussions; identify potential teaming partners, subcontractors, and specialized resources.
Support recompete planning by assessing incumbent strengths, performance, staffing considerations, and competitive risks.
Provide strategic and operational input to company leadership on performance, staffing, financial risks, customer priorities, and growth opportunities.
Ensure compliance with applicable FAR and DEAR provisions, contract terms, security procedures, and company policies; support quality management standards, internal controls, ISO 9001 and CMMI processes, reviews, and audits.
Mentor junior program managers, task order leads, and other personnel; promote collaboration, accountability, continuous improvement, and customer service.
Contribute to corporate strategic planning by identifying operational improvements, emerging requirements, contract risks, and growth opportunities.