Talent Specialist (RC & Programs)

Obsidian Security•Palo Alto, CA

1d•$115,000 - $125,000•Onsite

About The Position

Obsidian Security is looking for a Talent Specialist to own talent operations and programs. This hire will ensure operational rigor of our hiring machine, partnering closely with recruiters, hiring managers, and leadership. This Specialist will also own and drive talent programs that measurably improve the identification, engagement, and conversion of top talent. Specific duties include: Interview & New Hire Coordination (65%) Own end-to-end interview scheduling across all open roles. Manage logistics for onsite interviews and candidate travel where required. Deliver an exceptional candidate experience throughout the interview process, ensuring timely communication and a seamless experience. Keep candidate records accurate in our ATS (Greenhouse). Move candidates through stages, schedule/document interviews in system, execution of NDAs in system. Coordinate with HR for onboarding logistics, ensuring paperwork and background checks are complete. University Partnerships & Early Career/Internship Programs (20%): Identify and establish strategic partnerships with top universities. Develop a long-term relationship with external stakeholders eg career services, faculty, and student organizations. Organize and participate in career fairs, networking events, and guest lecture opportunities to engage with student and faculty Define KPIs (hiring trends, candidate conversion rates, and overall recruitment effectiveness) to measure the success of university hiring programs and partnerships Manage internship/co-op and graduate hiring end to end. Design and oversee the summer internship program, ensuring intern development, fun/positive experience, and conversion to full time hires Develop standardized assessment and selection processes for interns and recent graduates Talent Operations (10%): Administration/configuration of Greenhouse to align with updates in our recruitment processes. Track and report on recruiting metrics - time-to-fill, pipeline conversion rates, and scheduling turnaround times Implement tool and technologies to streamline recruitment, interview scheduling, and candidate engagement Own the Employee Referral Program; communicate and promote program updates to our employee base, track the performance of the program, partner with payroll for bonus payout. Employer Branding & Engagement (5%): Lead initiatives to strengthen Obsidian’s employer brand, creating and maintaining content that engages with candidates on Obsidian’s career site, social media channels, and university campuses Develop digital and in-person engagement functions, including career events, hackathon competitions. Partner with Marketing to ideate and develop content messaging, including articles, videos, podcasts, employee testimonials, and other media to engage with candidate audiences

Requirements

3+ years of experience in talent operations and university recruiting.
Experience supporting Talent Acquisition operations in a high volume, dynamic, fast paced organization.
Strong organizational skills and attention to detail; able to juggle multiple Recruiters and Hiring managers without missing a detail.
Proven track-record in developing and managing university partnerships and early-career hiring programs
Strong understanding of campus recruitment best practices and candidate engagement strategies
Innovative thinker for employer branding and engagement using digital marketing, social media strategies, and content creation.
Comfortable with ambiguity and takes initiative to think through and help shape workflows rather than wait for instructions.
Analytical and data-minded, tracking metrics, spot patterns, and use data to improve how the team operates
User of AI tools (Claude, ChatGPT, etc.) to streamline workflows

Responsibilities

Own end-to-end interview scheduling across all open roles.
Manage logistics for onsite interviews and candidate travel where required.
Deliver an exceptional candidate experience throughout the interview process, ensuring timely communication and a seamless experience.
Keep candidate records accurate in our ATS (Greenhouse). Move candidates through stages, schedule/document interviews in system, execution of NDAs in system.
Coordinate with HR for onboarding logistics, ensuring paperwork and background checks are complete.
Identify and establish strategic partnerships with top universities. Develop a long-term relationship with external stakeholders eg career services, faculty, and student organizations.
Organize and participate in career fairs, networking events, and guest lecture opportunities to engage with student and faculty
Define KPIs (hiring trends, candidate conversion rates, and overall recruitment effectiveness) to measure the success of university hiring programs and partnerships
Manage internship/co-op and graduate hiring end to end.
Design and oversee the summer internship program, ensuring intern development, fun/positive experience, and conversion to full time hires
Develop standardized assessment and selection processes for interns and recent graduates
Administration/configuration of Greenhouse to align with updates in our recruitment processes.
Track and report on recruiting metrics - time-to-fill, pipeline conversion rates, and scheduling turnaround times
Implement tool and technologies to streamline recruitment, interview scheduling, and candidate engagement
Own the Employee Referral Program; communicate and promote program updates to our employee base, track the performance of the program, partner with payroll for bonus payout.
Lead initiatives to strengthen Obsidian’s employer brand, creating and maintaining content that engages with candidates on Obsidian’s career site, social media channels, and university campuses
Develop digital and in-person engagement functions, including career events, hackathon competitions.
Partner with Marketing to ideate and develop content messaging, including articles, videos, podcasts, employee testimonials, and other media to engage with candidate audiences