Talent & People Operations Coordinator (Temp-to-Perm)

Premier Nutrition•Emeryville, CA

2d•Hybrid

About The Position

Under the direction of the Associate Director, People Operations, the Talent and People Ops Coordinator will help create a smooth, welcoming experience for candidates and new hires. This role will partner with hiring managers, recruiters, candidates, and members of the People team from initial screening through final-round interviews and preboarding. This is an excellent opportunity for someone who is passionate about making people feel welcomed, replacing interview process jitters with compassion and kindness. The ideal candidate enjoys working in a fast-paced environment and thrives on delivering exceptional service with strong attention to detail.

Requirements

Bachelor’s degree or equivalent work experience
0–1 years of professional experience (internships, campus involvement, or relevant coursework welcome)
Strong organizational skills and comfort managing multiple calendars/priorities
Excellent written and verbal communication skills
High attention to detail and reliable follow-through
A genuine service mindset — you like helping people have a good experience
Comfortable learning new tools quickly (ATS, HRIS, scheduling software)
Must have experience calendaring interviews and/or meetings at a high volume and using Microsoft applications or similar platforms.
Demonstrated success in addressing last minute schedule conflicts, while maintaining a high level of customer service
Experience working with Senior leadership
High attention to detail
Ability to juggle competing priorities
Strong communication (verbal & written)
Ability to work in environment with multiple distractions
Advanced Microsoft office suite skills
Ability to work on tight deadlines
Builder mindset with ability to look for improvements and efficiency and better ways to do things
You'll spend a significant portion of your day working on a computer, reviewing data, creating reports, communicating with partners, and joining virtual and in-person meetings
This role requires frequent and ongoing use of a keyboard, mouse, phone, and other office technology
You'll regularly navigate multiple systems at once, analyze detailed information, and shift between competing priorities and deadlines
You'll communicate regularly with team members, cross-functional partners, external partners, and leaders through meetings, Outlook based email, messaging platforms such as Microsoft Teams, and presentations
Occasional movement around the office may be required for meetings, collaboration, and team activities
May occasionally lift or move office materials weighing up to 10 pounds

Nice To Haves

coursework or internship experience in HR, business, or communications
experience helping plan events through school, club, or work
exposure to G Suite, Microsoft Office, or similar tools
interest in growing in the field of HR (whether within recruiting People Ops, or broader People team support over time.
Familiarity with LinkedIn Recruiter, job boards, or other sourcing platforms a plus
Interest in

Responsibilities

Coordinate interview scheduling across multiple roles, aligning calendars between candidates, hiring managers, and interview panels
Serve as a point of contact for candidates during the interview process, ensuring timely, friendly communication, including meeting and greeting candidates upon arrival in office
Order lunch for candidates and interviewers as needed
Manage travel for non-local candidates
Flag and help resolve scheduling conflicts
Prepare interview agendas, candidate communications, and interview materials; distribute not interview panels
Support the candidate experience from offer acceptance through first day
Help set up first day for new hires in partnership with People Operations Specialist
Coordinate pre-boarding logistics: paperwork, background checks, equipment setup, account provisioning, welcome communications (including delivering first day swag)
Coordinate first week onboarding sessions
Help deliver a warm first-day/first-week experience for new hires
Support collection of onboarding feedback and set up of new member mix and mingle events.
Coordinate and schedule employee events, including Group Onboarding sessions 2x/yr, in partnership with the Culture Experience program manager
Support People team with schedule and coordination of logistics for trainings and team meetings (external and internal workshops, etc.)
Administratively support job description updates in systems and ensure proper archival.
Manage shared scheduling mailbox and calendar
Schedule 6 month check in for SVP, People and new hires
Help answer routine employee questions and route requests appropriately
Partner with the People Ops Specialist to maintain and update internal People resources (Builder’s Central FAQs, upload annual holiday schedule and payroll calendars)
Maintain company org chart
Update the necessary partners on job-related changes that impact systems and access, including manager changes and terminations
Act as backup support to the People Ops Specialist with Paycor administration, compliance, and related system maintenance.
Support employee lunch service administration (Fooda) including setting up new employees, removing terminated employees, and updating daily restaurant displays
Add company meetings, events, and holidays to new hire calendars.
Track list of current temporary employees
Help coordinate and support company events, team celebrations, and engagement activities in partnership with the Culture and Philanthropy Program Manager.
Step in to support Front Office reception in absence of Office manager.
Raise hand for projects that support their development and provide exposure to other areas of the People team.
May support off-site coordination in partnership with other EAs