Specialist, Talent & Outreach

WESLEY WOODS SENIOR LIVING INC•Atlanta, GA

3d•$55,000 - $65,000•Onsite

About The Position

Under the direction of the Human Resources Director, the Talent & Outreach Specialist manages full-cycle recruitment, promotion processing, onboarding administration, and talent outreach across Wesley Woods Senior Living communities. The role oversees hiring and internal movement from requisition intake through offer acceptance or promotion completion, including sourcing, interviews, salary calculations within established guidelines, offer preparation, onboarding setup, and volunteer application processing. The specialist partners with Marketing on employer branding and supports community outreach aligned with DEIB requirements, while ensuring recruiting data, reports, and documentation are accurate, timely, and compliant. The role is focused on delivering a seamless and compliant candidate and new-hire experience. The position also maintains onboarding content and HRIS records, verifies new-hire certifications and licenses, coordinates volunteer screening and onboarding, represents Wesley Woods at recruiting events, supports recruiting metrics and Affirmative Action Plan reporting, and updates job descriptions and workforce documentation. The role requires travel to communities throughout Georgia and attendance at off-site job fairs and networking events as needed. Employment offers are conditioned on passing a background check and drug test and participating in applicable vaccine programs, including TB testing; an annual flu vaccine is required unless an applicable medical or religious exemption is provided.

Requirements

Associate’s degree in Human Resources, Business Administration, Communications, or a related field.
Strong knowledge of recruitment, onboarding, and HR operations.
Strong organizational skills, attention to detail, and follow-through.
Excellent written, verbal, and interpersonal communication skills.
Ability to handle confidential information professionally and discreetly.
Ability to read, understand, and interpret background and pre-employment medical exam results.
Strong customer service and relationship-building skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office, HRIS systems, and recruiting platforms.
Experience with HRIS, applicant tracking systems, and onboarding platforms.
Reliable transportation and a valid driver’s license.
Ability to travel to communities throughout Georgia and attend off-site job fairs and networking events as needed.

Nice To Haves

Bachelor’s degree.
At least three years of progressive experience in recruitment, talent acquisition, onboarding, or Human Resources.
Experience in healthcare, senior living, hospitality, or multi-site operations.
Experience using the Paycom platform.
Experience supporting recruiting metrics, reporting, and compliance initiatives.
Knowledge of employment practices, hiring processes, and recruitment compliance requirements.
Professional HR certification (SHRM or HRCI).

Responsibilities

Manage the full recruitment lifecycle for assigned roles, from approved requisition through offer acceptance.
Partner with hiring managers to understand staffing needs, role requirements, and qualifications.
Post positions internally and externally; manage sourcing, screening, and interview coordination.
Coordinate interviews, reference checks, and pre-employment requirements, and serve as candidates’ primary contact throughout the hiring process.
Calculate new-hire salaries using established pay grades, ranges, and compensation guidelines; prepare and issue offer letters and support offer discussions within approved parameters.
Process approved internal promotions, including posting opportunities, calculating compensation, preparing promotion letters, coordinating onboarding and system handoffs, and serving as the administrative contact for managers and employees.
Collaborate with HR to keep onboarding processes current, relevant, and compliant; review and update onboarding forms and materials in Paycom and on Wesley Woods websites.
Set up new hires accurately in Paycom, including assigning checklists, and submit requests for email accounts, system access, and equipment.
Coordinate timely system and equipment setup for new employees and promotions.
Verify required new-hire certifications and licenses before start dates, enter credential information in Paycom, and escalate expired, missing, or non-compliant credentials to People Operations.
Process volunteer applications and coordinate volunteer screening, documentation, and onboarding with People Operations and community leadership; hand records to the appropriate life enrichment team member.
Oversee external recruiting and outreach aligned with Affirmative Action and workforce development goals; maintain relationships with educational institutions, associations, and workforce partners.
Represent Wesley Woods at job fairs and recruiting events and organize internal job fairs as needed.
Partner with Marketing on employer branding, recruitment marketing materials, and career-site content.
Submit recruiting reports, maintain accurate recruiting data and metrics, and collaborate with People Operations and the external vendor on annual Affirmative Action Plan data and development.
Update and revise job descriptions with hiring managers, subject to approval by the Human Resources Director and Chief Operating Officer; upload approved updates to Paycom and maintain version-control records.
Uphold ethical and professional standards, maintain confidentiality, and use sound judgment with sensitive information.
Perform related responsibilities as required to support departmental and organizational needs.

Benefits

Comprehensive benefits plan for eligible team members, including health, dental, and vision coverage, retirement benefits, short-term disability, long-term disability, and paid time off.

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