Specialist, Talent & Outreach

Wesley Woods Senior Living•Atlanta, GA

About The Position

Under the direction of the Human Resources Director, the Talent & Outreach Specialist is responsible for full-cycle recruitment, promotion processing, onboarding administration, and talent outreach across Wesley Woods Senior Living communities. The role manages end-to-end hiring and internal movement, including requisition intake, sourcing, interview coordination, salary calculations within established guidelines, offer preparation, onboarding system setup, and volunteer application processing. The specialist partners with Marketing on employer branding, supports community outreach aligned with DEIB requirements, and maintains accurate, timely, and compliant recruiting data, reports, and documentation. The role is responsible for delivering a seamless and compliant candidate and new-hire experience. The specialist oversees recruitment and promotion administration, onboarding and HRIS setup, certification and license verification, volunteer processing, community outreach, employer branding, recruiting reports, Affirmative Action support, and job-description documentation. The role also provides related support as needed and is expected to uphold professional standards, confidentiality, and sound judgment. The position requires an associate’s degree in Human Resources, Business Administration, Communications, or a related field; a bachelor’s degree is preferred. Three years of progressive experience in recruitment, talent acquisition, onboarding, or Human Resources is preferred. Reliable transportation and a valid driver’s license are required, as the position may travel to communities throughout Georgia and attend off-site job fairs and networking events.

Requirements

Associate’s degree in Human Resources, Business Administration, Communications, or a related field.
Strong knowledge of recruitment, onboarding, and HR operations.
Strong organizational skills, attention to detail, and follow-through.
Excellent written, verbal, and interpersonal communication skills.
Ability to handle confidential information professionally and discreetly.
Ability to read, understand, and interpret background and pre-employment medical exam results.
Strong customer service and relationship-building skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office, HRIS systems, and recruiting platforms.
Ability to exercise sound judgment and professionalism in sensitive situations.
Experience with HRIS, applicant tracking systems, and onboarding platforms.
Reliable transportation and a valid driver’s license.
Ability to travel to communities throughout Georgia and attend off-site job fairs and networking events as needed.
Employment offers are conditioned on completing and passing a background check and drug test and participating in vaccine programs, including TB testing. The flu vaccine is required annually unless the employee has a medical and/or religious exemption.

Nice To Haves

Bachelor’s degree.
At least three years of progressive experience in recruitment, talent acquisition, onboarding, or Human Resources.
Experience in healthcare, senior living, hospitality, or multi-site operations.
Experience using Paycom.
Experience supporting recruiting metrics, reporting, and compliance initiatives.
Knowledge of employment practices, hiring processes, and recruitment compliance requirements.
Professional HR certification from SHRM or HRCI.

Responsibilities

Manage the full recruitment lifecycle for assigned roles, from approved requisition through offer acceptance.
Partner with hiring managers to understand staffing needs, role requirements, and qualifications.
Post positions internally and externally; manage sourcing, screening, and interview coordination.
Coordinate interviews, reference checks, and pre-employment requirements, and serve as candidates’ primary point of contact.
Calculate new-hire salaries using established pay grades, ranges, and compensation guidelines; prepare and issue offer letters and support offer discussions within approved parameters.
Process approved internal promotions, including posting opportunities, calculating salaries, preparing promotion offer letters, coordinating onboarding and system handoffs, and serving as the administrative contact for managers and employees.
Collaborate with HR to keep onboarding processes current, relevant, and compliant; review and update onboarding forms, materials, and content in Paycom and on Wesley Woods websites.
Set up new hires accurately in Paycom, assign onboarding checklists, and request email creation, system access, and equipment such as computers, laptops, and headsets.
Verify required certifications and licenses before start dates, enter credential information in Paycom, and escalate expired, missing, or non-compliant credentials to People Operations.
Process volunteer applications, coordinate screening and onboarding documentation, serve as the administrative contact for applicants, and hand off records to the appropriate life enrichment team member.
Oversee external recruiting and outreach aligned with Affirmative Action and workforce development goals; maintain relationships with educational institutions, associations, and workforce partners.
Represent Wesley Woods at job fairs and recruiting events, organize internal job fairs as needed, and partner with Marketing on employer branding, recruitment materials, and career-site content.
Submit recruiting reports, maintain accurate recruiting metrics and data, and collaborate with the People Operations Manager and external vendor on annual Affirmative Action Plan data and development.
Update and revise job descriptions with hiring managers, subject to approval by the Human Resources Director and Chief Operating Officer; upload approved updates to Paycom and maintain version-control tracking.
Maintain confidentiality, exercise sound judgment, uphold ethical and professional standards, and perform related duties as required.
Travel to Wesley Woods communities throughout Georgia and attend off-site job fairs and networking events as needed.