Talent Operations Specialist

Vast•Long Beach, CA

1d•Onsite

About The Position

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is looking for a Talent Operation (Ops) Specialist , reporting to the Senior Manager, Talent Operations , to build and operate the systems, processes, and data that power how we hire. This role is not only about keeping recruiting running day to day. It is about architecting the operational backbone that lets our team hire world-class talent quickly, consistently, and at scale as the company grows. The Talent Ops Specialist will be a process-driven problem solver with a shared sense of urgency, equally comfortable tightening the workflows we already have and assisting with standing up new capabilities. This will be a full-time, exempt position located onsite at our Long Beach location.

Requirements

3 to 4 years of experience in recruiting operations, talent acquisition operations, HR operations, or a related operational roles
Hands-on experience administering and configuring an ATS, including building workflows and reporting
Demonstrated ability to analyze recruiting or operational data

Nice To Haves

Experience standing up or significantly overhauling recruiting processes or systems from the ground up, not only maintaining existing ones
Experience with workflow automation, systems integrations, or recruiting tool implementations
Experience operating in a high-growth environment
Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement
Comfort navigating ambiguity and building without a fully defined playbook

Responsibilities

Own and optimize the day-to-day administration of our ATS and broader recruiting tech stack, including but not limited to workflows, and user access
Document, and continuously refine scalable recruiting processes, SOPs, and frameworks that balance speed, consistency, and a high-quality candidate experience
Build and maintain recruiting dashboards and reporting
Serve as the steward of recruiting data integrity, ensuring accuracy and consistency across systems
Assist with adoption of new tools and processes through clear documentation, training, and change management
Collaborate with recruiters, hiring managers, and the broader people team to elevate standards, share best practices, and drive continuous improvement across the function

Benefits

company equity
medical, dental, and vision coverage for employees and dependents
generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually
paid parental leave
short and long-term disability insurance
life insurance
access to a 401(k) retirement plan
ClassPass credits
personalized mental healthcare through Spring Health
other discounts and perks
exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge
lunch subsidized