Talent Operations Specialist

Orsini Healthcare•Columbus, OH

7d•Onsite

About The Position

The Talent Operations Specialist manages operational talent acquisition execution, tracking, and handoffs from job creation through offer acceptance and week-one onboarding. Working within defined processes, the Specialist partners with People Strategy, People Operations, Talent Acquisition, onboarding, hiring managers, Information Technology, and other stakeholders to deliver a consistent new-hire experience. The role manages compliance paperwork, pre-employment activities, HRIS entry, technology readiness, and timely handoffs while maintaining accurate systems, records, job descriptions, and recruiting resources. Assignments are moderately difficult; the Specialist receives little instruction on daily work and general instruction on new assignments, adapting established methods to resolve issues. The role owns staffing agency coordination, job-offer documentation, and reference checks, and may help train new team members. Success requires organization, sound judgment, attention to detail, and accountability for the quality and timeliness of deliverables. This is an onsite role at the Columbus, Ohio location. The schedule is Monday through Friday, 9:00 a.m. to 5:30 p.m., with occasional evening and/or weekend hours based on business needs. Travel may be up to 15% and may include overnight stays. Compensation is $30.00 per hour, approximately $62,400 annually based on a 40-hour workweek, excluding overtime; the hourly rate is non-negotiable. The position is hourly and overtime-eligible.

Requirements

High school diploma or equivalent required.
At least 3 years of experience in talent acquisition coordination, talent operations, human resources administration, onboarding, or a related operational role required.
Experience managing multiple priorities, maintaining confidential records, ensuring data accuracy, and supporting compliance-related processes required.
Skills in talent operations and recruiting administration.
Proficiency with Microsoft 365.
Skills in data management, reporting, recordkeeping, and compliance tracking.
Ability to develop training materials and process documentation.
Organization and attention to detail, communication and collaboration, judgment and problem solving, adaptability and continuous improvement, accountability and execution, and stakeholder service.

Nice To Haves

Associate or bachelor’s degree in Human Resources, Business Administration, Communications, or a related field.
Experience with JazzHR, ADP, or similar applicant tracking systems and HRIS platforms.
Experience supporting onboarding, pre-employment screening, staffing agency coordination, or recruiting operations.
SHRM-CP, PHR, or another relevant human resources or talent acquisition credential.

Responsibilities

Coordinate the operational handoff from offer acceptance through Day One using readiness checklists and timelines across Talent Acquisition, People Operations, onboarding, hiring managers, IT, and other partners.
Manage offer documentation, background checks, drug screens, reference checks, required forms, and other pre-employment activities using approved processes.
Monitor compliance steps and documentation, review new-hire paperwork for accuracy and completeness, resolve missing or incorrect information, and escalate non-standard exceptions before deadlines.
Coordinate new-hire IT setup, including system access, equipment, and Day One technology readiness, and follow up on incomplete requests.
Enter and verify new-hire information in ADP and complete timely handoffs to People Operations, onboarding, managers, and other partners.
Coordinate interview scheduling, candidate communications, feedback follow-up, offers, and start dates from candidate selection through Day One.
Track recruiting next steps, provide timely updates, resolve delays, and escalate non-standard exceptions to appropriate owners.
Administer the candidate experience survey, track responses, report results and trends, share insights, and recommend candidate-experience improvements.
Review applications for assigned roles using established screening criteria and recommend or advance qualified applicants through the recruiting workflow.
Manage staffing agency coordination for assigned roles, including candidate submissions, interviews, feedback, conversions, offers, and start-date updates.
Maintain responsive communication with staffing agencies, track open items, and escalate delays, risks, performance concerns, or missing decisions.
Maintain accurate candidate, requisition, offer, and start-date information across recruiting systems, trackers, and reports.
Prepare recurring status updates and reports, monitor data quality, investigate and resolve discrepancies, and address recurring causes.
Administer the applicant tracking system, including requisitions, workflows, templates, user resources, routine updates, and troubleshooting.
Coordinate job-description creation and revisions, route content for review, maintain approved templates and version records, and support timely publication.
Create and maintain training materials, resource guides, checklists, interview materials, process documentation, and shared recruiting resources.
Serve as a resource on talent operations processes and systems, and help train new team members on the applicant tracking system, ADP entry, and Day One readiness.
Train hiring managers and interviewers on interview practices and JazzHR use, including interview guides, scorecards, feedback submission, and candidate workflow steps.
Identify recurring issues and recommend and implement practical workflow or system improvements to reduce delays, rework, and manual effort.
Drive consistent handoffs among Talent Acquisition, onboarding, and People Operations by tracking status, resolving issues, and escalating non-standard exceptions.
Plan and manage recruiting events, including logistics, schedules, materials, participant communications, and post-event follow-up; travel to support events when needed.
Support Marketing and Talent Acquisition with job postings and related recruiting materials.
Support orientation preparation, compliance audits, special projects, and cross-functional People initiatives while handling candidate and employee information discreetly.
Perform other duties and responsibilities as required.