Business Operations and Talent Specialist

Via Logic LLC • Arlington, VA

7d • $55,000 - $90,000 • Hybrid

About The Position

Via Logic is seeking a Business Operations and Talent Specialist to support recruiting, business operations, finance and contracts administration, and business development for a growing government contracting company. The position works closely with leadership and teammates across the business, with responsibilities that may shift according to business needs. It is suited to someone with a foundation in one or more relevant areas who is curious, resourceful, adaptable, and willing to learn across functions.

The role supports full-cycle recruiting, including sourcing, candidate outreach and screening, interview coordination, offers, onboarding handoffs, candidate records, resume and candidate-summary preparation, and proposal staffing documentation. It also supports daily operations and People Operations, timekeeping, program administration, records and workflow maintenance, and in-person coordination at an Arlington-area coworking space.

Additional duties include assisting with customer invoices, reimbursements, vendor bills, payment records, contracts documentation, and contract deadlines; researching federal contracting opportunities and reviewing RFIs, Sources Sought notices, and solicitations; and coordinating response and proposal materials. The specialist will learn and use business systems, apply AI tools thoughtfully, and identify practical process improvements.

This is a full-time W-2 position paying $55,000–$90,000 annually, with compensation based on the candidate’s experience and the scope of responsibilities. Candidates must be U.S. citizens, reside within reasonable commuting distance of Arlington, Virginia, and be able to complete applicable background and suitability requirements. In-person participation at the Arlington-area coworking space, meetings, events, and other business activities is required as needed; frequency varies, and occasional short-notice requests may occur.

Requirements

• At least 2 years of relevant professional experience in recruiting, business operations, human resources, finance administration, or related business support.
• Experience coordinating multiple tasks, projects, or priorities while maintaining strong attention to detail.
• Strong written and verbal communication skills and the ability to represent Via Logic professionally to candidates, employees, and business partners.
• Experience using business applications, shared documents, spreadsheets, and online collaboration tools.
• Strong organization, follow-through, and ability to maintain accurate records and documentation.
• Comfort learning new technology, including AI tools, and applying sound judgment when using them.
• Ability to work independently, ask thoughtful questions, and collaborate closely with a small team.
• Resourceful, adaptable mindset and willingness to contribute across different business functions.
• Ability to appropriately handle confidential employee, candidate, financial, and business information.
• U.S. citizenship, due to the federal government programs Via Logic supports.
• Ability to successfully complete applicable background and suitability requirements before beginning work.
• Residence within reasonable commuting distance of Arlington, Virginia, and availability for in-person coworking, meetings, events, and business support, including occasional short-notice requests.

Nice To Haves

• Hands-on recruiting experience, including sourcing, candidate screening, interview coordination, or applicant tracking.
• Technical recruiting experience involving software engineering, cloud, DevSecOps, cybersecurity, or other specialized IT positions.
• Familiarity with federal government contracting, cleared recruiting, citizenship requirements, background investigations, or suitability considerations.
• Experience with Greenhouse or another applicant tracking system.
• Exposure to business operations such as timekeeping, invoicing, expense reimbursements, vendor coordination, or employee administration.
• Familiarity with government business development, RFIs, Sources Sought notices, proposal coordination, or opportunity research.
• Experience supporting contracts-related documentation, including NDAs, teaming agreements, or subcontractor paperwork.
• Experience supporting a small business, startup, or growing organization where responsibilities span multiple functions.
• Familiarity with Google Workspace and project management or workflow tools.
• Bachelor’s degree in business administration, human resources, communications, or a related field.

Responsibilities

• Support full-cycle recruiting, including sourcing, candidate outreach, initial screenings, interview coordination, offers, and onboarding handoffs.
• Build and maintain candidate pipelines for technical, business operations, and other positions supporting federal government programs.
• Conduct introductory candidate conversations to assess experience, interests, compensation expectations, availability, and alignment with position requirements.
• Coordinate assessments, interviews, candidate follow-ups, and next steps with leadership, technical interviewers, and external partners.
• Maintain candidate records, recruiting pipelines, interview notes, and follow-up activities in Greenhouse.
• Prepare candidate summaries, format resumes, and coordinate documentation for partner submissions and proposal staffing needs.
• Provide a positive candidate experience that reflects Via Logic’s values and culture.
• Support daily business operations, administrative coordination, and follow-through on internal priorities.
• Assist with employee onboarding, offboarding, People Operations, and internal communications.
• Help coordinate employee timekeeping, review submissions for completeness, and follow up on missing information.
• Support program delivery administration, including employee coordination, performance tracking, customer documentation, and operational reporting.
• Maintain organized documents, trackers, schedules, and repeatable workflows.
• Provide in-person business and administrative support at the Arlington-area coworking space, including meeting preparation, team coordination, events, and other operational needs.
• Identify opportunities to improve processes, reduce repetitive work, and strengthen communication.
• Assist with preparing, organizing, and tracking customer invoices and supporting documentation.
• Help coordinate expense reimbursements, vendor bills, payment records, and routine financial administration.
• Maintain accurate financial and business records and follow up on outstanding documentation or approvals.
• Organize teaming agreements, nondisclosure agreements, subcontractor documentation, and other contracts-related records.
• Track contract-related deadlines, action items, and required documentation.
• Coordinate with leadership and external partners to keep financial and contractual information organized, accurate, and accessible.
• Research federal contracting opportunities and summarize their scope, requirements, deadlines, and potential alignment with Via Logic’s capabilities.
• Review RFIs, Sources Sought notices, and solicitations to identify response requirements and next steps.
• Assist with drafting and coordinating RFI and Sources Sought responses, gathering input and supporting materials.
• Maintain opportunity trackers and follow up on deadlines, assigned tasks, and outstanding information.
• Gather and organize company capabilities, past performance, resumes, and other materials for partner requests and proposals.
• Support proposal drafting, editing, formatting, and submission preparation, checking materials for accuracy and completeness.
• Coordinate communication and follow-through with internal stakeholders and external business partners.
• Learn and use recruiting, finance, timekeeping, document management, and project tracking systems.
• Use AI tools thoughtfully for research, communication, organization, and process improvement while applying independent judgment.
• Adapt to changing business needs and priorities and take on new responsibilities as needed.

Benefits

• Healthcare coverage
• Paid time off
• Opportunities to develop experience across recruiting, People Operations, finance, contracts, business development, and program delivery

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed